VOLUME  3

Management Rules and Procedures
   

SUPERVISION

 

105. SUPERVISORY TERMINOLOGY. The following terminology shall be used in describing the levels of supervision within the Department:

  • "Staff Officer" shall be used to describe an officer above the rank of captain.

  • "Commanding Officer" shall be used to describe an employee in charge of a bureau, a group, an Area, or a division of the Department.

  • "Director" shall be used to describe a commanding officer of one of the two Departmental Offices.

  • "Field Commander" shall be used to describe an officer who takes command of an emergency situation or who is in command of field details at planned special events. A field commander may establish a field command post.

  • "Watch Commander" shall be used to describe an employee having charge of a specific watch in a division or geographic Area.

  • "Supervisor" shall be used to describe an employee engaged in field supervision or in general supervision of a section or unit.

  • "Officer in Charge" shall be used to describe an officer having charge of a section or unit.

108. COMMAND POSTS

 

108.20 THE DEPARTMENT COMMAND POST. The Office of the Chief of Police is the Department Command Post. When the Office of the Chief of Police is closed, the Department Command Post is Communications Division.

 

108.40 FIELD COMMAND POST. A Field Command Post is a location established by a field commander for the purpose of:

  • Directing operations in the field during emergency incidents.

  • Collecting information pertinent to the incident and relaying it to the Department Operations Center.

  • Requesting emergency personnel, equipment, and supplies from the Department Operations Center to assist the field forces.

  • Requesting assistance from other agencies when needed through the Department Operations Center, to assist the field forces.

  • Directing operations in the field at planned special events.

108.50 FIELD COMMAND POST DIVISION. During a serious or major unusual occurrence, the Chief of Police, or his/her representatives, or the Commanding Officer, Emergency Services Division, may activate the Field Command Post Division as a temporary division to direct operations in the field. The Area Field Command Post Cadre shall staff a field command post until relieved, by personnel assigned to the Field Command Post Division.
 

108.60 DEPARTMENT OPERATIONS CENTER.  During a major or serious unusual occurrence, upon direction of the Department Commander, the Department Operations Center shall be activated as a temporary division. It shall be concerned with the following:

  • Coordinating the Department's emergency control activities.

  • Collecting and disseminating information from the Field Command Post, hospitals, and other concerned agencies.

  • Determining the needs for, and providing, emergency personnel, equipment, and supplies to the Field Commander and the field forces.

  • Maintaining chronological logs, situation maps, and situation reports.

  • Completing necessary reports regarding the emergency incident and preparing a final report for submission to the Chief of Police.

Deactivation of the Department Operations Center (DOC) for purposes of the City's Emergency Operations Organization (EOO), shall be at the direction of the EOO. Deactivation for Department purposes remains with the Department Commander.

 

108.70 DEPARTMENT OPERATIONS CENTER - EMERGENCY OPERATIONS ORGANIZATION - ACTIVATION.  The Commanding Officer, Department Operations Center (DOC), upon receiving notification of the activation of the Emergency Operations Organization (EOO), shall be under the line supervision of the Emergency Operations Board (EOB) as delineated in the City Emergency Operations Master Plan and Procedures, and shall:

  •  Staff the positions necessary in the DOC to meet the demands of the emergency.

  • Forward the appropriate EOO policy directives received from the Department's representative on the EOB's Emergency Management Committee to the Department Commander.

  • Coordinate the functions of the various EOO Division representatives located in the Coordination Room of the Emergency Operations Center (EOC).

Note: DOC when activated under the EOO, remains under the functional supervision of the Chief of Police or the designated Department Commander.

 

110. SUCCESSION OF COMMAND

 

110.20 OFFICER OF SENIOR RANK ASSUMING COMMAND.  An officer of senior rank may take command of a situation by identifying himself/herself and informing the officer then in charge of his or her intent. Such assumption of command shall be undertaken whenever the situation appears to the senior officer to be beyond the control of the officer then in charge, when jurisdiction is concurrent over a particular duty, or for disciplinary purposes.

 

110.40 OFFICER OF EQUAL OR JUNIOR RANK OR PAYGRADE ASSUMING COMMAND.  An officer of equal or junior rank or paygrade may take command by identifying himself or herself and informing the officer then in charge of his or her intent. Such assumption of command shall only be undertaken when the officer then in command is unable, because of physical or mental inability, to perform his or her duties. An officer, regardless of rank or paygrade, shall assume command of a situation when so instructed by an officer of superior rank or paygrade then in command. An officer placed in command of an operation shall maintain that responsibility until relieved by competent authority.

 

115. RECOGNITION OF COMMAND.  In the normal performance of routine duties, or at the scene of a police problem, employees shall recognize and respect the position of the officer in charge by effectively and efficiently carrying out all lawful orders that may be issued by the commanding authority.

 

120. BREVET RANKS PROHIBITED.  Brevet (acting) ranks shall not be used to designate the officers discharging the functions and duties of the various levels of supervision of the Department. An officer, regardless of the level of supervision to which he or she is assigned, shall be described by his/her Civil Service rank, indicating the acting position held.

 

Example: Lieutenant John Doe, Acting Commanding Officer.

 

125. SENIOR OFFICER - DETERMINATION.  The senior officer at a police incident shall be determined by rank, then by paygrade assignment within rank, then by seniority within paygrade assignment within rank.

 

Note: The rank of detective is of a specialized-nature and shall normally be considered separate from line command. When an incident is the result of investigative activity, when an incident has reached the stage where the remaining functions are investigative in nature, or when the concerned detective or specialized unit desires to take over the investigation and complete the necessary reports, the senior concerned detective shall be in command.

 

A senior officer assuming command shall do so by identifying himself or herself and informing the officer then in command.

 

130. SENIORITY - CIVILIAN EMPLOYEES.  Seniority of civilian employees shall be determined in the following order:

 

Civil Service Classification. In accordance with the Civil Service rating, whereby one position is classified as being higher in grade than another.

 

Length of Service. By length of continuous service in the classification.

 

By Designation. When designated as being in charge of a particular situation or group by competent authority.

 

135. LINE SUPERVISION - DEFINED.  A supervisor who has the specific responsibility of issuing directions and orders to designated subordinates shall be considered as having the duty of line supervisor and shall be held accountable for achieving conformance with the directions and orders that he/she issues.

 

140. FUNCTIONAL SUPERVISION - DEFINED.  Functional supervision is the temporary supervision of employees not normally under the command of one designated to furnish specialized or technical knowledge necessary to the accomplishment of Department objectives.

 

150. GENERAL SUPERVISORY DUTIES.  A supervisor shall be responsible for the performance of general supervisory duties (Manual Sections 3/152, 3/154, and 3/156), in addition to having the technical skills and knowledge necessary to the performance of the duties particular to his/her specific assignment.

 

152. SUPERVISORY PLANNING.  A supervisor shall initiate, or receive and consider, proposals for changes in policy affecting activities within the scope of his or her jurisdiction.

 

152.20 SUPERVISORY KNOWLEDGE OF DEPARTMENT ORDERS.

A supervisor shall be familiar with the contents of Department manuals, procedural orders and instructions, directives, teletypes, and Police Bulletins, and shall disseminate such information to his/her subordinates. Information shall be disseminated in such a manner as to achieve Department objectives.

 

152.40 ORGANIZATION OF ACTIVITIES - SUPERVISORS.  Supervisors shall organize their own work and that of their subordinates to insure the adoption and practice of the best principles and procedures to meet current, unusual, and changing conditions.

 

152.60 KNOWLEDGE OF OTHER SUPERVISORY POSITIONS. A supervisor shall acquaint himself/herself with the duties and responsibility of other supervisory positions which, in the normal course of operations, he/she may have to discharge.

 

152.80 MAJOR DISASTER AND EMERGENCY OPERATIONS ORGANIZATION PLANS - SUPERVISORS.  A supervisor shall be familiar with the role of the Department and with his/her own responsibility and duties, and shall maintain plans for his/her activities in the event of a major disaster or the activation of the Emergency Operations Organization Plans.

 

154. SUPERVISORY COMMAND AND COORDINATION

 

154.20 DELEGATION OF DUTIES. Supervisors may delegate to their subordinates appropriate portions of their responsibilities, together with equivalent authority; but they may not delegate or relinquish their overall responsibility for results nor any portion of their accountability.

 

154.40 DIRECTION OF SUBORDINATES. A supervisor shall exercise the control over his or her subordinates necessary to the accomplishment of Department objectives. He or she shall analyze and evaluate the personality, temperament, traits, and capabilities of each subordinate in order to realize from every employee the maximum degree of service commensurate with his or her abilities and limitations.

 

154.60 TRAINING OF SUBORDINATES. Training shall be considered the process of aiding employees to gain effectiveness in their present or future assignments through the development of appropriate habits of thought, action, skill, knowledge, and attitude. Emphasis shall be placed on respect for the personality and human dignity of each employee, in order to allow maximum development of his/her natural capacity.

 

154.80 GUIDANCE OF SUBORDINATES. A supervisor shall take a personal interest in the welfare and problems of subordinates and shall make himself or herself available to employees seeking guidance and counseling. The supervisor shall give appropriate advice and personal instructions to immediate subordinates for the development of administrative and supervisory skills.

 

156. SUPERVISORY CONTROL

 

156.20 PERFORMANCE EVALUATION. A supervisor shall be responsible for the appraisal and analysis of the work accomplishment of subordinates coming within the scope of his/her supervision. Such evaluation shall be based on continuous observation and inspection and shall take into consideration the quality of the employee's work accomplishment and those personal traits that are related to his or her duty performance. Commanding officers shall ensure that supervisory personnel provide a Training Evaluation and Management Systems II (TEAMS II) summary report to each employee in conjunction with the service of the employee’s annual (post-probationary) performance evaluation report.

 

156.40 SUPERVISORY REPORTS. Supervisory reports shall be made in a prompt and effective manner. All pertinent facts shall be incorporated, and the welfare of the Department shall be of primary consideration. Supervisors shall reflect the feelings of subordinates to supervisors by permitting information to flow up, as well as down, the channels of authority.

 

156.60 TECHNIQUES OF SUPERVISION. A supervisor must frequently command the actions of subordinates by orders and directions in order to carry out proper police operations. This must be done forcefully and effectively and is essential to the control of the most critical police situations. A supervisor shall make use of positive disciplinary techniques, such as the following, to promote satisfactory supervisor‑subordinate relationships:

 

Inspiration. The ideals and objectives of public service in the police field shall be developed and exemplified by the conduct and actions of supervisory members of the Department.

 

Explanation. Department policies and objectives shall be presented to the employee by means of reasoned consideration of issues. Supervisors shall adopt an attitude of guiding employees by sound logic and clear thinking, rather than by arbitrary orders and commands and shall strive for willing response and cooperation from subordinates.

 

Encouragement. Supervisors shall be aware that recognition of good work is an indispensable need in the employee's relationship with the Department and shall make certain that meritorious acts and accomplishments are rewarded, either by personal encouragement and praise, or by formal commendation.

 

156.80 NEGATIVE DISCIPLINARY ACTION. The negative disciplinary procedures available to supervisors (Manual Section 3/800) shall be used only after determining that the correction of delinquency by positive disciplinary means is not feasible.

 

GENERAL MANAGEMENT PROCEDURES

 

201. ADMINISTRATIVE REVIEW OF A VEHICLE PURSUIT.  Back to top

 

201.05 COMMANDING OFFICER’S RESPONSIBILITY. The commanding officer from the Area or division to which the pursuing officers are assigned shall:

  • Review all related reports and evidence;

  • Request the investigating supervisor conduct further investigation, when needed;

  • Contact subject matter experts (e.g., Emergency Vehicle Operations Center, Training Division), if necessary;

  • Consider the details surrounding a vehicle intervention when making a recommendation on the classification;

  • Sign the Vehicle Pursuit Report;

  • Forward all related reports to the bureau commanding officer within 14 business days of the pursuit; and,

  • When final classification has been made by the Commanding Officer, RMG, notify the involved employee of the decision as soon as practicable.

201.10 BUREAU COMMANDING OFFICER’S RESPONSIBILITY. The bureau commanding officer shall:

  • Review all related reports and, if necessary, evidence;

  • Request, through the employee’s commanding officer, additional information or investigation, when needed;

  • Consider the details surrounding a vehicle intervention when making a recommendation on the classification;

  • Sign the Vehicle Pursuit Report; and,

  • Submit all related reports to RMG for review within 14 business days of receipt.

201.15 COMMANDING OFFICER, RISK MANAGEMENT GROUP’S, RESPONSIBILITY. The Commanding Officer, Consent Decree Bureau, as the Department's Risk Management Coordinator, is ultimately responsible for assessing risk management issues. However, with respect to vehicle pursuits, that responsibility is exercised through the commanding officer, RMG, who shall:

  • Review the Vehicle Pursuit Report to determine compliance with Department policy and procedure;

  • Request, through the employee’s bureau commanding officer, additional information or investigation, when needed;

  • Review each application of a pursuit intervention for appropriateness;

  • Review vehicle interventions with representatives from the Office of the City Attorney, to assess potential civil liability that the Department may incur;

  • Make the final determination on the classification of the pursuit; and,

  • Maintain the original Vehicle Pursuit Report and distribute copies to Training Group, and the involved employee’s bureau commanding officer within 10 working days of receipt.

Should the Commanding Officer, Risk Management Group, classify a pursuit differently than the bureau commanding officer, the Commanding Officer, Risk Management Group, shall forward an Intradepartmental Correspondence, Form 15.02.00, to the employee’s commanding officer, via the employee’s bureau commanding officer, providing a rationale for that final classification.

 

Note:  Risk Management Group shall compile the following data to address future civil liability issues including, but not limited to, the following topics;

  • The number of pursuit interventions attempted;

  • The number of suspects, officers and third parties injured or killed;

  • The number of unintentional traffic collisions that resulted;

  • A synopsis of property damage as a result of pursuit interventions;

  • The number of pursuits in which training was recommended as the result of a pursuit intervention; and,

  • The number of pursuits classified as "out of policy" due to pursuit intervention.

201.16  COMMANDING OFFICER, INVOLVED BUREAU TRAFFIC DIVISION.  All Failure to Yield reports shall be forwarded to and investigated by the involved bureau Traffic Division, Area of Occurrence.  Commanding officers shall ensure that each Failure to Yield case is investigated with due diligence.

 

201.20 COMMANDING  OFFICER, TRAINING GROUP, RESPONSIBILITY. The Commanding Officer, Training Group, shall maintain a system to track and report pursuit-related issues, and maintain a copy of all Vehicle Pursuit Reports.

 

201.25 TRAINING - DOCUMENTATION. In cases where formal training is directed as the result of a vehicle pursuit, the training shall be provided by an entity designated by Training Group. All other types of training (e.g., divisional training) may be provided at the Area/divisional level. In all cases, the training shall be entered into the Training Evaluation and Management System II (TEAMS II) by the entity providing the training along with the corresponding reference number, which is generally a Division of Records (DR) number.

 

201.30 ADMINISTRATIVE POLICY REVIEW. If the bureau commanding officer determines that a vehicle pursuit is out of policy, he/she shall direct the involved employee’s commanding officer to initiate a Complaint Form, Form 01.28.00. A copy of the Vehicle Pursuit Report shall be attached to the complaint investigation and the original Vehicle Pursuit Report shall be forwarded to the Commanding Officer, Risk Management Group, with a notation indicating that a complaint investigation has been initiated. Upon final adjudication of the complaint, the Commanding Officer, Internal Affairs Group, shall notify Risk Management Group of the disposition.

 

201.35 MULTIPLE RISK MANAGEMENT INCIDENTS. When multiple risk management issues are involved (i.e., pursuit, traffic collision, use of force, and/or a personnel complaint) and adjudication is interdependent, all incidents shall be adjudicated by the same reviewing authority in the following sequence:

  • Personnel complaint;

  • Use of force adjudicated by the Use of Force Review Board;

  • Traffic collision involving death or serious injury (Special Operations Bureau);

  • Other uses of force or pursuits (RMG); then,

  • Traffic collisions not involving death or serious injury (SOB).

202. TRAFFIC CITATIONS (TRAFFIC NOTICE TO APPEAR) - SUPERVISORY RESPONSIBILITY. Commanding officers who are assigned the responsibility for issuance of Traffic Notice to Appear (citation) books (Manual Section 3/202.10) shall establish control over the issuance and the return of such books and shall cause a supervisory check to be made of completed citations.

 

202.10 UNITS ISSUING CITATION BOOKS. The commanding officers, all geographic uniformed divisions, shall cause an adequate supply of Traffic Notice to Appear books and absentee parking citation books to be maintained in their respective divisions for issuance to authorized employees.

 

202.20 ISSUANCE OF TRAFFIC CITATION BOOKS. Employees will normally draw their citation books from the uniformed division in which they will perform their duties. However, an employee requiring a citation book may draw it from any of the divisions listed in Manual Section 3/202.10 when circumstances make it impractical for the employee to obtain one from his or her normal source of supply. Such citation books shall, upon completion, be returned to the source from which they were drawn.

 

Commanding officers listed in Manual Section 3/202.10 shall cause a Record of Traffic Citation Books, Form 04.15.00, to be maintained, tracking the issuance and the return of citation books in their respective divisions.

 

202.24 REISSUANCE OF CITATION BOOKS. Citation books which have not been completed within three months after issuance shall be recalled by the issuing unit and shall be reissued to more enforcement‑active employees. Employees returning such citation books may be issued replacements.

 

202.26 DISPOSITION OF TRANSFERRED EMPLOYEES' CITATION BOOKS. When employees are transferred from one division to another, all traffic citation books in their possession shall be returned to a supervisor of the division from which the books were obtained. The supervisor shall record on the Record of Traffic Citation Books, Form 04.15.00, the date of the return of the books and the numbers of the unused citations. The books shall then be available for reissuance.

 

Exception: When employees are transferred from a unit or division to another unit or division housed in the same building, they may retain their citation books.

 

202.30 CITATION CHECKING BY SUPERVISORS. Each employee issuing an absentee citation shall submit the original citation to a supervisor designated by the commanding officer. Each officer issuing a Traffic Notice to Appear shall submit the original to the designated supervisor (Manual Section 4/318.80).

 

If a Continuation of Notice to Appear, Form 04.50.05, is involved, the citing officer shall also submit the original of the Continuation Form to the supervisor. The designated supervisor shall check the following items on the citation:

 

Completeness. Each blank space on a citation shall be filled in. If the item is not applicable to the violation charged, a dash may be placed in the space.

 

For Combined Marijuana/Traffic Arrests. A citation may be issued for 23222(b) VC only if the possessor of the marijuana is the driver of the vehicle.

 

Note: The supervisor shall ensure that officers have not issued both an RFC for 11357(b) or 11360(b) H & S violations and issued a Traffic Notice to Appear for the Vehicle Code violations.

 

Legibility. Citations should be legible. Information listed in Manual Section 4/320.25 shall be printed; other portions of the citation may be printed or written.

 

Tampering. There shall be no erasures on the citation. There shall be no changes on the citation other than corrected errors (Manual Section 4/320.80).

 

Errors. In as much as an error or omission in certain items may invalidate the citation, a positive check shall be made of the:

  • Date of offense;

  • Correct section cited;

  • Correct location of offense;

  • Cited speed and speed zone in speed cases;

  • Signature of defendant; and,

  • Valid court appearance date, bail, or juvenile check.

Supervisors checking citations written by Department employees shall initial the lower right corner of the reversed side of the citation.

 

202.40 ERROR OR OMISSION NOTED ON CITATION. A supervisor who observes an uncorrected error or omission other than in the vehicle identification, notes, location of violation, or diagram sections on Traffic Notice to Appear submitted for review shall withhold the original of the citation and obtain a Notice of Correction and Proof of Service, Form 04.07.00, from the citing employee. A supervisor shall review and complete the Notice of Correction and Proof of Service form in accordance with Manual Section 4/320.80. Form 04.07.00 shall be stapled at the lower left corner on top of the original of the citation and forwarded in accordance with Manual Section 3/202.70.

 

A supervisor who observes an uncorrected error or omission in the vehicle identification or violation fields on an absentee citation submitted for review shall withhold the citation and obtain a Citation Cancellation Request, Form 04.45.00, from the citing employee. The Form 04.45.00 shall be stapled to the original citation and forwarded to Traffic Court Liaison Unit as provided by Manual Section 3/202.70.

 

Note: A supervisor who observes an error in the vehicle identification, notes, location of violation, or diagram sections on a Traffic Notice to Appear or Continuation of Notice to Appear shall inform the citing employee of the error and ensure that the employee records the correct information on the reverse side of the last copy of the citation in the officers citation book to use as reference for court proceedings.

 

202.50 TAMPERING OBSERVED ON CITATION. A supervisor who observes any indication of tampering (Manual Section 3/202.30) on a Traffic Notice to Appear or Continuation of Notice to Appear submitted for review shall withhold the citation and Continuation and obtain an Employees Report, Form 15.07.00, from the citing employee, setting forth the facts in the case. The Employee's Report shall be attached to:

  • The original of the citation when it is a Traffic Notice to Appear; or,

  • The original when it is an absentee citation.

  • The forms shall be submitted to the commanding officer for consideration and action.

202.60 ERRORS NOTED BY TRAFFIC COURT LIAISON UNIT DETAIL. When an uncorrected error is discovered by an employee at the Traffic Coordination Section in a citation issued by an employee, it should be reported to the citing employee's commanding officer. The commanding officer shall determine the cause for the error and shall take necessary steps to prevent recurrences.

 

202.70 FORWARDING CITATIONS - SUPERVISOR’S RESPONSIBILITY. A supervisor having checked citations (Manual Section 3/202.30) shall:

  • Cause the originals of Traffic Notices to Appear, Form 04.50.00, (with the original Continuation of Notice to Appear, Form 04.50.05, stapled to them, when appropriate) to be forwarded daily to Traffic Court Liaison Unit, 1945 South Hill Street, Room 107, Mail Stop 420.

Note: Citations with correction slips attached shall be grouped together.

  • Cause a photocopy of juvenile Traffic Notices to Appear to be forwarded daily to Information Technology Division, Data Entry, Mail Stop 447.

  • Cause the originals of absentee citations to be bundled and forwarded daily to Traffic Court Liaison Unit, 1945 South Hill Street, Room 107, Mail Stop 420.

Exception: Citations issued to juvenile traffic violation arrestees shall be approved by a supervisor but not forwarded in the normal manner. The court copy and the defendant’s copy of the citation shall be attached to the investigating officer's copy of the arrest report (Manual Section 4/346.40).

 

202.80 CITATION CORRECTION - TRAFFIC COURT LIAISON UNIT RESPONSIBILITY. Upon receipt of a Traffic Notice to Appear with a Notice of Correction and Proof of Service, Form 04.07.00, Traffic Court Liaison Unit (TCLU) shall submit the citation and attached request to the appropriate court.

 

Note: Whenever TCLU is notified that the court has denied the Department's request to correct a citation, TCLU shall process the citation as directed by the court.

 

203. PROCESSING REPORTS - SUPERVISORY RESPONSIBILITY.

 

203.10 FIELD INTERVIEW REPORTS, FORM 15.43.00. Approving supervisors shall be responsible for ensuring completeness of the Field Interview Report (FI), Form 15.43.00 and that the FI is forwarded daily to the Automated Field Interview Unit, Information Technology Division.

 

Note: The number of Field Interview Reports an officer produces should not be used as the sole measure of the officer’s productivity.

 

204. ISSUANCE AND RETENTION OF FIELD DATA REPORT BOOKS.

 

Commanding Officer’s Responsibility. Each commanding officer shall appoint an employee as the Area or division Field Data Report (FDR) Coordinator, ensure that all field officers within his/her command are issued a Field Data Report book, establish appropriate controls for the issuance, maintenance and storage of FDR books.

 

Additionally, commanding officers shall ensure that completed Field Data Report books are retained in accordance with the Department’s Records Retention Program (Manual Section 5/050).

 

Field Data Report Coordinator’s Responsibility. The Area/divisional Field Data Report Coordinator shall be responsible for the issuance and maintenance of all Field Data Report Books, Form 15.43.01, and the Record of Field Data Report Books, Form 15.43.02. (See also Manual Section 4/202.02 for additional responsibilities.)

 

204.20 APPROVING REPORTS (Manual Sections 5/030.60 and 5/030.61).

 

204.50 PREPARING INVESTIGATIVE REPORTS OF ROBBERY OR RAPE FOR TELETYPING. A supervisor receiving a Investigative Report of a robbery or rape, Form 03.01.00, for approval shall:

  • Underline in red those details in the body of the report which shall be teletyped.

  • Ensure that on IR's of rape, only the victim's description is teletyped, without making any reference to the victim's name.

  • Cause the report to be delivered to a record clerk for immediate teletyping.

A supervisor approving a report of a robbery or attempted robbery of major importance, or in which a gun was used or simulated by the suspect, shall cause the abstract to be sent as an All Points Bulletin (Manual Section 4/150.12) in addition to the regular local broadcast. 

 

Exception: No teletype shall be sent when all suspects are in custody (investigating officers shall be responsible for causing the appropriate teletypes to be sent). At the discretion of the approving supervisor, unusual circumstances of the rape may preclude the need for a teletype.

 

Note: Supervisors may initiate a teletype on any felony crime when the crime or series of crimes provides a description of the suspect(s), vehicle(s), or the modus operandi is so distinctive as to afford a strong probability of identification or recognition.

 

205. FLEET SAFETY PROGRAM - RESPONSIBILITY. Bureau/Area/division commanding officers are responsible for fleet safety and establishing a Fleet Safety Program which provides for:

  • A reduction in traffic collisions.

  • A systematic and timely review of employees involved traffic collisions.

  • Training those employees with deficient driving skills.

206. TRAFFIC COLLISIONS INVOLVING DEPARTMENT VEHICLES OR EMPLOYEES. Any traffic collision involving a Department vehicle or involving any employee (including a member of the Police Reserve Corps) while acting within the scope of his/her duties, shall be reported to the Department by the employee operating the vehicle or otherwise involved. A supervisory employee shall be dispatched, whenever practicable, to the scene of each traffic collision which requires a traffic report. If practical, the supervisor dispatched to the scene shall be a member of the Area/division to which the involved employee is assigned.

 

206.30 SUPERVISORS' DUTIES - TRAFFIC COLLISIONS INVOLVING DEPARTMENT VEHICLES. A supervisory employee dispatched to the scene of a traffic collision (Manual Section 3/206.) shall conduct a personnel investigation to determine whether the employee involved was adhering to Department rules, policies, and regulations involving personal conduct.

 

The watch commander on‑duty in the division of assignment of the involved employee shall be notified by the supervisor investigating the accident of the circumstances of the accident and of the findings and action taken by the supervisor. The notification may be made by telephone and shall be made as soon as practicable following the completion of the investigation.

 

206.50 SUPERVISOR'S RESPONSIBILITY - TRAFFIC COLLISION INVESTIGATION NOTIFICATION. When notified of a traffic collision involving one or more of the following circumstances, the supervisor shall immediately respond to the scene, evaluate the circumstances of the incident, and notify the collision investigation follow-up unit when:

  • The occurrence involves on‑duty Department personnel and results in death or serious injury to any involved person.

  • An aircraft accident results in death, serious injury, or extensive property damage.

  • Any other circumstances indicate the need for immediate follow up investigation.

Note: When the collision investigation follow-up unit is closed, notification shall be made to the Administrative Unit, Detective Support and Vice Division, which shall notify the appropriate on‑call collision investigation follow-up officer.

 

206.95 UNASSIGNED DEPARTMENT VEHICLES INVOLVED IN TRAFFIC COLLISIONS. If an unassigned Department vehicle parked at a police parking lot or garage displays evidence of traffic collision damage which has not been reported, the watch commander of the division to which the vehicle is assigned shall cause a traffic collision report to be completed.

 

207. EMPLOYEE-INVOLVED TRAFFIC COLLISIONS – ADMINISTRATIVE REVIEW PROCESS.

 

207.10 FLEET SAFETY PEER REVIEW BOARD. Commanding officers shall convene a Peer Review Board to review all minor traffic collisions involving lieutenants and below (or civilian equivalents). A commanding officer may assign personnel to serve on the Peer Review Board for a specified period, or change the Board for each collision. The Peer Review Board shall consist of two members of a civil service rank equal to the involved employee and a supervisor at least one civil service rank above the involved employee. The supervisor shall serve as Chairperson. Employees involved in a fleet safety incident under review, either as participants or as witnesses, are ineligible to serve on that Peer Review Board. Involved employees are not allowed to be present when the Board considers its case.

 

207.20 CHAIRPERSON, FLEET SAFETY PEER REVIEW BOARD, RESPONSIBILITY. The Chairperson of the Peer Review Board shall be responsible for convening the Board and completing the Fleet Safety Peer Review Board Report, Form 01.13.10. In addition, the Chairperson shall:

  • Ensure that each board member reads all reports related to the incident;

  • Ensure that the Board discusses all elements of the incident;

  • If necessary, request that the commanding officer obtain additional information;

  • Complete a written justification for the Board’s opinion including any dissenting opinions by board members; and,

  • Return the Fleet Safety Report package to the commanding officer within 10 calendar days of receipt.

207.30 EXECUTIVE FLEET SAFETY COMMITTEE. The Executive Fleet Safety Committee, as a subcommittee of the Department’s Risk Management Executive Committee, shall be convened by the Department Traffic Coordinator to review all traffic collisions involving lieutenants and below (or civilian equivalents) resulting in an “A” or “K” injury. The Executive Fleet Safety Committee shall consist of:

  • Department Traffic Coordinator – Chairperson;

  • Involved employee’s commanding officer;

  • Commanding Officer, Training Division;

  • Commanding Officer, Risk Management Group;

  • Commanding officer, traffic division of occurrence; and,

  • Peer member (same rank) of the involved employee, as selected by the Chairperson of the Executive Fleet Safety Committee.

Note: If the collision occurred outside the City, the Chairperson shall select a traffic division commanding officer to serve on the Committee.

 

Service on the Executive Fleet Safety Committee shall not be delegated to a subordinate, absent an approved absence from command. The Executive Fleet Safety Committee shall convene within 45 calendar days of receipt of the Fleet Safety Report package. The Committee’s recommendation will be referred to the Director, Office of Operations for presentation to the Chief of Police who shall make the final determination.

 

207.40 MINOR TRAFFIC COLLISIONS - LIEUTENANTS AND BELOW. Special Operations Bureau (SOB) shall compile the Fleet Safety Report package, which consists of a Fleet Safety Report, a Peer Review Report, an Accident History, Form 04.12.00, and a copy of the completed Traffic Collision Report, CHP Form 555. For minor traffic collisions involving lieutenants and below (or civilian equivalents), SOB shall forward the package to the involved employee’s commanding officer via the employee’s bureau or appropriate chain of command. The employee’s commanding officer, utilizing the peer review process, shall review the Fleet Safety Report package, make a recommendation, and forward the package to the bureau or equivalent command for review and recommendation. The bureau or equivalent command shall then forward the Fleet Safety Report package to the Department Traffic Coordinator for final review.

 

207.50 “A” or “K” TRAFFIC COLLISIONS - LIEUTENANTS AND BELOW. The Fleet Safety Report package for all traffic collisions that result in an “A” or “K” injury to any person, involving a lieutenant and below (or civilian equivalent), shall be forwarded directly to the Department Traffic Coordinator. In such cases, the Department Traffic Coordinator shall convene the Executive Fleet Safety Committee to review the traffic collision and make a recommendation to the Chief of Police.

 

207.55 TRAFFIC COLLISIONS - COMMAND AND STAFF OFFICERS. For all traffic collisions involving captains and above (or civilian equivalents), the Fleet Safety Report package shall be forwarded directly to the Chairperson of the Risk Management Executive Committee. The Risk Management Executive Committee will evaluate the traffic collision and make a recommendation to the Chief of Police who will determine the final classification.

 

Note: If the Chief of Police determines that a traffic collision under review by either the Executive Fleet Safety Committee or the Risk Management Executive Committee is preventable, the matter shall be forwarded to the Department Traffic Coordinator. The Department Traffic Coordinator shall forward the package to the employee’s commanding officer, via the employee’s bureau, directing that a Complaint Form, Form 01.28.00, be generated. The completed 01.28.00 investigation shall be returned to the Department Traffic Coordinator, who will forward it to the Commanding Officer, Professional Standards Bureau, in the usual manner.

 

207.60 DEPARTMENT TRAFFIC COORDINATOR’S RESPONSIBILITY. The Department Traffic Coordinator shall:

  • Review all completed Fleet Safety Report packages to determine compliance with Department procedure and consistency of the final classification;

Note: If the Department Traffic Coordinator disagrees with the classification, he/she shall attach an Intradepartmental Correspondence, Form 15.02.00, to the Fleet Safety Report package articulating the rationale. If the classification is changed to preventable, the Department Traffic Coordinator shall return the Fleet Safety Report package to the employee’s commanding officer (via the bureau or equivalent command) who shall include the Department Traffic Coordinator’s 15.02.00 and initiate a complaint investigation and adjudicate the complaint in the usual manner.

  • Forward all completed original non-preventable Fleet Safety Report packages to Emergency Operations Division for retention;

  • Forward all completed original preventable Fleet Safety Report packages to the Commanding Officer, Professional Standards Bureau, and a copy to Emergency Operations Division;

  • Forward a copy of the Fleet Safety Report, with the final classification, via the bureau or equivalent chain of command to the involved employee's commanding officer for final notification to the employee within 45 days of receipt from the bureau or equivalent; and,

  • Forward a copy of all completed Fleet Safety Report packages to the Commanding Officer, Risk Management Group, for trend analysis and auditing purposes.

207.65 EMERGENCY OPERATIONS DIVISION RESPONSIBILITY. The Commanding Officer, Emergency Operations Division, shall:

  • Provide staff support to the Department Traffic Coordinator;

  • Maintain the Department’s Fleet Safety database;

  • Forward a Fleet Safety Report package to the appropriate bureau within 10 calendar days of receiving the Traffic Collision Report;

  • Compile a monthly report on all overdue packages and provide it to the Department Traffic Coordinator and all bureau commanding officers; and,

  • Compile a monthly Fleet Safety management report and provide it to the Department Traffic Coordinator and all bureau commanding officers.

207.70 TRAFFIC DIVISION’S RESPONSIBILITY. The Collision Investigation Follow-up Unit of the traffic division investigating an employee-involved traffic collision shall:

  • Forward two copies of all employee-involved traffic collision reports, which have been audited and approved for distribution, to Emergency Operations Division within 5 working days of the incident; and,

  • Distribute employee-involved traffic collision reports as outlined in Department Traffic Manual Section 4/211.

207.75 COMMANDING OFFICER’S RESPONSIBILITY. Generally, the Area training coordinator is responsible for tracking and monitoring all traffic collisions involving employees within the command.

 

Minor Traffic Collisions Involving a Lieutenant and below. Upon receipt of a Fleet Safety Report involving a lieutenant and below (or civilian equivalent), the commanding officer shall:

  • Direct that a Peer Review Board be convened to review the incident and recommend a disposition;

  • Review the incident and the Peer Review Board’s assessment;

  • Request additional information from the involved traffic division or outside agency, if needed;

  • Contact subject matter experts (e.g., the Specialized Collision Investigation Detail, Gang Impact Teams, etc.), if necessary;

  • Make a recommendation on the classification;

  • Ensure that the involved employee signs the Fleet Safety Report on a non-preventable classification;

  • Forward the completed Fleet Safety Report package to the bureau commanding officer within 30 calendar days of receipt; and,

  • Notify the involved employee of the collision's final classification and provide him/her with a copy of the investigation.

When employees from separate commands are involved in a traffic collision, the Department Traffic Coordinator shall determine which commanding officer is responsible for reviewing the entire incident for all involved employees. The commanding officer assigned to conduct the review shall discuss his/her findings with the commanding officer(s) of the other involved employee(s).

 

Major Traffic Collisions. When a commanding officer is notified that the findings of either the Executive Fleet Safety Committee or the Risk Management Executive Committee involve a preventable traffic collision, he/she shall initiate a complaint investigation and adjudicate the complaint. The completed complaint investigation and the Fleet Safety Report package shall be forwarded via the chain of command to the Department Traffic Coordinator, who shall forward it to the Commanding Officer, Professional Standards Bureau.

 

207.80 BUREAU COMMANDING OFFICER’S RESPONSIBILITY. Bureau commanding officers shall forward the initial Fleet Safety Report package to the commanding officer of the involved employee within seven calendar days of receipt from Emergency Operations Division. Upon return of the completed package, the bureau or equivalent commanding officer shall:

  • Review all related reports, evidence, and recommendations;

  • Make a recommendation on the classification;

  • Sign the Fleet Safety Report;

  • Forward the Fleet Safety Report package to the Department Traffic Coordinator within 10 calendar days of receipt; and,

  • Forward a copy of the Fleet Safety Report, Form 01.13.00, to Emergency Operations Division for tracking.

207.85 TRAINING - DOCUMENTATION. When training is directed as the result of an employee-involved traffic collision, all completed training and the corresponding Division of Records (DR) number shall be entered into the Training Evaluation and Management System II (TEAMS II) by Training Division. Training for traffic collisions that result in complaints should be documented in the Letter of Transmittal. Training for traffic collisions that do not result in complaints can be documented on an Employee Comment Sheet, Form 01.77.00, or the Notice to Correct Deficiencies, Form General 78.

 

207.90 MULTIPLE RISK MANAGEMENT INCIDENTS. When multiple risk management issues are involved (i.e., pursuit, traffic collision, use of force, and/or a complaint investigation) and adjudication is interdependent, all incidents shall be adjudicated by the same reviewing authority in the following sequence:

  • Complaint investigation;

  • A use of force adjudicated by the Use of Force Review Board;

  • Traffic collision involving “A” or “K” injuries (Special Operations Bureau);

  • Other uses of force or pursuits (Risk Management Group); then,

  • Traffic collisions not involving death or serious injury (Special Operations Bureau).

Example: An incident involving a pursuit and a use of force under adjudication by the Use of Force Review Board would be adjudicated in its entirety by the Use of Force Review Board.

 

Note: When a preventable traffic collision is one of multiple allegations included in a complaint investigation, the Fleet Safety Report shall still be completed and forwarded to Professional Standards Bureau with the complaint investigation. The Corrective Action Imposed or Recommended section shall state, “Additional Misconduct Alleged.”

 

208. MOTORIZED POLICE ESCORTS.

 

208.10 REQUESTING MOTORIZED ESCORTS. All requests for Department personnel and equipment for escort service shall be referred to the Commanding Officer, Emergency Operations Division. When the office of the Commanding Officer, Emergency Operations Division, is closed, requests for motorized escorts shall be referred to the Commanding Officer, Detective Support and Vice Division. A request for escort service shall not be granted except with the permission of the Commanding Officer, Emergency Operations Division, or a delegated authority, subject to approval of the Chief of Police.

 

208.20 AUTHORIZING MOTORIZED ESCORTS. Motorized police escorts may be granted under the following circumstances:

  • For the personal safety of individuals or groups, such as the President, the Vice President, and Cabinet members of the United States, or ambassadors of foreign nations when their safety can be assured in no other manner and the protection is requested by an official government agency.

  • For the personal safety of individuals or groups about whom revolve controversial issues of such significance that the threat of violence or disorder is imminent.

  • For a private or public event, such as a street parade, officially approved, when circumstances threaten public safety or indicate a serious disruption of normal traffic flow.

  • At the discretion of the Commanding Officer, Emergency Operations Division, when safety of the public, an individual, or a group is of concern to the Department.

Normally, requests for escorts shall not be granted to any person for the purpose of expediting his/her journey or to provide publicity or personal convenience. Police escorts operating under emergency conditions shall confine their activities to those emergencies within the meaning of the California Vehicle Code.

 

209. PULL NOTICE PROGRAM. All employees who have commercial driver's licenses (defined as Class A or Class B driver's licenses, or Class C driver's licenses with a commercial endorsement as defined in Section 1808.1 of the California Vehicle Code) and who have been proficiency tested by the Emergency Vehicle Operation Course (EVOC) Unit, Training Division, to operate Department vehicles or equipment that require these classes of licenses shall be registered in the Pull Notice Program.

 

Note: Only Department employees who have commercial driver's licenses and have been proficiency tested by the EVOC Unit may operate Department vehicles or equipment for which commercial driver’s licenses are required. Employees with commercial driver’s licenses who have not been proficiency tested by the EVOC Unit are prohibited from operating such Department vehicles and equipment.

 

Employee’s - Responsibility. Employees with commercial driver's licenses who have been proficiency tested by the EVOC Unit to operate Department vehicles or equipment that require a commercial driver’s license shall notify their commanding officer when they obtain the license and whenever their commercial driver's license changes classification.

 

Commanding Officer’s - Responsibility. Commanding officers shall ensure that:

  • All personnel in their commands who operate vehicles or equipment requiring a commercial driver's license are properly licensed and proficiency tested by the EVOC Unit prior to operating the vehicles or equipment.

Note: Commanding officers may request Department proficiency testing of employees for commercial driver’s licenses by forwarding an Intradepartmental Correspondence, Form 15.02.00, to the Commanding Officer, Training Division.

  • A request to register employees in the Pull Notice Program is forwarded to Traffic Coordination Section whenever employees obtain commercial driver's licenses and the employees:

  • Are proficiency tested by the EVOC Unit, Training Division; and,

  • Will be operating Department vehicles or equipment for which a commercial driver’s license is required.

Note: A copy of the request shall be forwarded to the EVOC Unit, Training Division.

  • Appropriate certification records for employees operating commercial vehicles or equipment are on file in the employees' Area/division of assignment.

  • Traffic Coordination Section and the EVOC Unit are notified whenever an employee with a commercial driver's license reports a change in driver's license classification or is transferred to another command.

Note: Commercial driver’s license certification records shall be forwarded to the new command when an employee transfers.

 

Traffic Coordination Section - Responsibility. Traffic Coordination Section shall be responsible for the following duties:

  • Coordinating and administering the Department's Pull Notice Program.

  • Maintaining Pull Notice Program records.

  • Making additions to and deletions from the Pull Notice Program as required.

  • Reviewing all pull notices received from the Department of Motor Vehicles.

  • Forwarding pull notices that indicate action taken against an employee's driver's license to the employee's commanding officer.

Note: A copy of the pull notices shall also be forwarded to the EVOC Unit, Training Division.

  • Updating Department Pull Notice Program records when pull notices are returned by commanding officers after appropriate action has been taken.

Training Division - Responsibility. Training Division shall be responsible for the following duties:

  • Conducting driver proficiency testing and certification for every sworn and civilian Department employee who operates vehicles or equipment that require a commercial driver's license.

  • Conducting periodic on-site inspections of commercial driver certification records to ensure that records are being properly maintained at Areas/divisions.

  • Ensuring that Training Management System records are updated to include commercial driver's license information for each employee at the time the license is issued or whenever notification is received that the status of a license has changed.

Officers in Special Assignments. Commanding officers of employees with Department-certified commercial driver's licenses who are transferred into special assignments which require having employee records removed from Department files shall ensure that the employees are also removed from the Pull Notice Program. This can be accomplished by adding Pull Notice Program records to the Personnel Division copy of the hand-delivered Form 15.02.00 which removes other records. Commanding officers of employees in special assignments shall ensure that the employees who have Department-certified commercial driver's licenses are re-registered in the Pull Notice Program upon their transfer from the special assignment by submitting an Intradepartmental Correspondence, Form 15.02.00, to the Officer in Charge, Traffic Coordination Section.

 

209.10 INVESTIGATING REPORTS OF DMV ACTION AGAINST EMPLOYEES WITH COMMERCIAL DRIVER'S LICENSES. Upon receiving a pull notice from Traffic Coordination Section, commanding officers shall:

  • Ensure that the affected employee takes the appropriate action to clear his or her driving record, as necessary.

  • After the employee takes the appropriate action, cause a statement to be made on the notice that the matter has been corrected (or that no action was appropriate), have the commanding officer's signature block placed on the notice, sign the notice, and return it to Traffic Coordination Section. All DMV, court, or other documentation relating to clearance of the pull notice shall be forwarded with the notice as attachments.

Note: A copy of completed pull notices shall also be forwarded to the EVOC Unit, Training Division.

  • Where the information in the pull notice could be construed as misconduct, ensure that the appropriate investigation is conducted.

209.20 NOTIFICATION OF AN EMPLOYEE’S LICENSE RESTRICTION. All Department employees who are required to possess a valid California driver’s license as a condition of their employment shall immediately notify their commanding officer whenever their driver’s license is or is about to be revoked, suspended, restricted or limited in any way. This notification may be made directly to the commanding officer through an employee’s supervisor. The employee shall provide the supervisor or commanding officer with a copy of any related paperwork. Failure to make this notification in a timely manner is considered misconduct. An employee shall notify the commanding officer when his/her license is reinstated.

 

Note: This includes all sworn employees and some non-sworn employees regardless of their current assignment. Civilian Personnel Services Section, Personnel Division, can assist in determining which non-sworn classifications require a valid driver’s license.

 

Supervisor Responsibility. Upon being notified that an employee’s driver’s license has been revoked, suspended, restricted, or limited, a supervisor shall evaluate the circumstances and, if appropriate, immediately modify the employee’s assignment to ensure the employee does not violate the restriction(s). The supervisor shall document the incident on an Employee Comment Sheet, Form 01.77.00, and forward the form, along with any paperwork, to the employee’s commanding officer.

 

Commanding Officer Responsibility. Upon being notified of any DMV action against an employee’s driver’s license, the commanding officer shall ensure that the employee’s assignment is modified to comply with the restrictions. The commanding officer shall consult with the Commanding Officer, Internal Affairs Group and his/her bureau commanding officer or equivalents. In cases where administrative discipline is appropriate, the commanding officer shall cause an investigation to be initiated. Upon return of a valid license, the commanding officer shall evaluate the employee’s assignment and may allow the employee to reintegrate into an assignment requiring the operation of a Department vehicle.

 

Bureau Commanding Officer. Bureau commanding officers shall ensure that an investigation is conducted and appropriate action is taken with respect to any restrictions to an employee’s driver’s license.

 

210. SUBPOENAS. The duties of investigating officers in connection with the handling of subpoenas are listed in Manual Section 4/745. The duties of other employees in connection with the handling of subpoenas are established by this section.

 

210.05 SUBPOENA CONTROL OFFICERS - DESIGNATION. Each Area commanding officer shall designate an officer in his or her command as Area subpoena control officer. Each specialized detective or traffic division commanding officer may, when the volume of subpoenas indicates the necessity, designate a divisional subpoena control officer. Subpoena control officers shall be assigned to a duty schedule that will ensure their presence during normal court hours.

 

210.10 SUBPOENA CONTROL OFFICER - RESPONSIBILITY. Subpoena control officers shall be responsible for:

  • Ensuring that subpoenas and court notices are prepared on a timely basis.

  • Receiving and recording subpoenas and court notices in the Employee Subpoena Record, Form 15.29.00 as soon as practicable after receipt in the Area/division.

Note: To ensure strict accountability for subpoenas and to ensure that current information pertaining to subpoenas is readily available, the subpoena control officer responsibilities shall not be decentralized within the Area/division.

  • Arranging for, and verifying service of, subpoenas and court notices for all watches.

  • Ensuring that the watch commander is promptly notified of any subpoena (private person or employee) requiring immediate service.

  • Forwarding control copies of served subpoenas and court notices to the courts or issuing jurisdictions.

  • Notifying the city attorney or district attorney when an employee cannot be served before the date set for the court appearance.

Exception: When an investigating officer requests service of a subpoena for a preliminary hearing, it shall be returned to the investigating officer as soon as it is served. If a private person cannot be served before the date set for court appearance, the investigating officer shall be notified as soon as practicable by telephone.

  • Forwarding subpoenas and court notices to the proper division when a subpoena or court notice is received for an officer assigned to another division. When there is insufficient time to forward the subpoena or court notice before the date of court appearance, the watch commander on‑duty at the subpoenaed employee's division of assignment shall be notified as soon as practicable by telephone.

  • Reviewing all Declarations for Continuance, Forms 15.51 and 15.51.01, and placing a notation in the Employee Subpoena Record that the declaration was completed. The subpoena control officer shall maintain the file of these requests for two years.

  • When notified that an employee’s on‑call status in Superior Court has been continued to another date, causing:

  • The necessary information to be entered following the new date in the Employee Subpoena Record, Form 15.29.00.

  • The employee to be notified of the continuance of on‑call status.

  • The employee to initial the new entry in the Employee Subpoena Record.

  • Training Orders:

  • Upon receipt of the Training Order, cause an entry of the training information to be made in the Employee Subpoena Record, Form 15.29.00.

  • Forward two copies of the Training Order, and the Employee Subpoena Record to the employee's watch commander for service.

  • Forward all initiated Training Orders to the training coordinator.

Note: The subpoena control officer shall maintain the Training Orders for Department entities that do not have a training coordinator.

 

Training Orders that cannot be served shall have a reason for non-service documented on the Order and shall be signed by a supervisor. The Training Order shall then be immediately returned to the In-Service Training Unit, Training Division.

 

The subpoena control officer should keep a copy of all Training Orders for his/her files.

 

Narcotics Evidence Photographs:

  • Upon receipt of the narcotics evidence photographs from SID, maintain a file of the photographs by DR number.

  • Check each subpoena for a narcotics case to ensure that the photograph(s) is on file and so mark the Subpoena Control Book. If the photograph cannot be located, the subpoena control officer should contact Scientific Investigative Division (SID), Narcotics Analysis Unit immediately and request a copy of the photograph.

  • Provide the photograph(s) to the officer when requested for court purposes and mark the Subpoena Control Book to indicate the photograph(s) was provided to the officer.

  • Re-file any returned photograph(s) and so mark the Subpoena Control Book.

  • Store all photographs until notified by the Property Disposition Coordinator (PDC) that the photograph(s) can be destroyed.

Geographic Area commanding officers shall ensure that Area subpoena control officers:

  • Maintain a file of all Restraining Orders (e.g., DVRO’s, EPO’s, WHO’s, etc.);

  • Maintain a Restraining Order Control Log, Form 15.40.00, of all Restraining Orders received from Records and Identification Division.

  • Compile all