105.10 RESTRICTED USE OF DEPARTMENTAL COMMUNICATION SYSTEM. The Departmental communications system consists of the Emergency Command Control Communications System (ECCCS) Division, radio, microwave, closed-circuit television, telephone, gamewell, mail, computer, and messenger service.
The Department's communication system shall be used only for official police communications. Employees shall not use the system for transmitting messages of a personal nature, disseminating commercial advertising, or for the purpose of promoting any commercial or business interests.
105.15 AUTHORIZED USE OF ELECTRONIC MAIL (E-MAIL). The use of E-mail involves the creation or receipt of electronic communications over the Department's Wide Area Computer Network (WAN). E-mail is available to Department employees to facilitate communication and assist them in their work-related duties. It is offered as a tool to enable employees to work more efficiently in advancing the Department's mission.
Employees shall use E-mail only for official police communication. E-mail shall not be used for transmitting messages of a personal nature, for playing computer games, or for unprofessional communications such as disseminating material or messages which are defamatory, sexually oriented, threatening, hateful or bigoted, or for the purpose of promoting any political, religious, or non-Departmental business interest. Employees shall not attempt to gain unauthorized access to another person's E-mail, copy the E-mail of other employees, or send E-mail masquerading as another employee. The Department reserves the right to monitor E-mail correspondence to prevent abuse. The Department also reserves all rights to read, copy, or remove files from any drive or directory, or to revoke, suspend, or limit an employee's access to the WAN.
Audit Division (AD) Responsibility. Audit Division shall be responsible for auditing activity on the electronic mail (E-mail) network Department-wide.
105.20 MONITORING DEPARTMENT RADIO FREQUENCIES. Communications Division shall monitor Department radio frequencies and shall publish a quarterly report on radio frequency abuse. Specific violations shall be brought to the attention of concerned commanding officers.
Note: Administrative Unit, Detective Support and Vice Division, shall also monitor tactical frequencies and shall report any frequency abuse to the Commanding Officer, Communications Division.
105.30 EMERGENCY COMMAND CONTROL COMMUNICATIONS SYSTEM (ECCCS) SPECIAL LOCATIONS/PREMISE HAZARD FILE.
The Special Locations/Premise Hazard File is an important and valuable part of the Emergency Command Control Communications System (ECCCS), and is designed to allow for input of pertinent information regarding a particular location. Such information provides critical assistance when dispatching calls for service to a location and also provides additional insight to the responding units. The importance of maintaining the Special Locations/Premise Hazard File includes, but is not limited to, the identification of the following:
Employee's Responsibilities. Department employees having information which would assist in the dispatching of calls for service or provide further insight to units responding to a particular location must complete the Special Locations/Premise Hazard Request, Form 15.93.00, and provide this information to the watch commander of the concerned Area prior to the employee's end of watch.
Watch Commander's Responsibilities. Area watch commanders receiving information regarding a location suitable for inclusion into the Special Locations/Premise Hazard File shall:
Communications Division's Responsibilities.
Communications Division shall:
Note: The inputting employee and CD watch commander's names and serial numbers will respectively appear under the “Entry Completed By” and "Entry Verified by Communications Division WC" fields of the Special Locations/Premise Hazard Request.
Application Development and Support Division's Responsibilities. Application Development and Support Division (ADSD), Information Technology Bureau, is responsible for the maintenance of the Special Locations/Premise Hazard File and shall:
via an Intradepartmental Correspondence, Form 15.02.00.
Note: Each year, the OO will distribute the Special Locations/Premise Hazard File list to the geographic bureaus to determine the need to maintain or remove particular locations from the Special Locations/Premise Hazard File.
Area Commanding Officer's Responsibilities. Area commanding officers shall:
Note: Nothing precludes Areas from conducting routine inspections, in addition to the annual reviews.
Note: Nothing in this Order precludes Areas from requesting locations to be entered for periods of less than a year. In addition, the responsibility remains with the Areas to ensure short term locations are removed in a timely manner by submitting an e-mail or an Intradepartmental Correspondence to the ADSD.
Mental Evaluation Unit's Responsibilities. The Case Assessment Management Program of the Mental Evaluation Unit (MEU), Detective Support and Vice Division, shall be responsible for ensuring the locations of high-risk mentally ill persons are accurately and promptly inputted into the Special Locations/Premise Hazard File. The MEU will contact CD and the concerned Area watch commander to inform them of the new location. An annual review of the Special Locations/Premise Hazard File shall be conducted by MEU to determine if a location should be removed as a Special Location/Premise Hazard.
110. RADIO UNIT DESIGNATIONS.
110.10 STAFF UNIT DESIGNATIONS. Staff radio designations are not reflective of staff succession of command. Staff units shall be identified as follows:
110.20 NONGEOGRAPHIC DIVISION UNIT DESIGNATIONS. Division commanding officer units will be identified by the word “Commander” followed by the number and/or letter(s) of the respective Area/division. All other personnel will be identified by the number and/or letter(s) of their respective Area/division followed by the numerical designation assigned by the Commanding Officer.
*Chief of Police
*Chief of Staff
*Counter-Terrorism and Special Operations Bureau
* Office of Constitutional Policing and Policy
* Office of Administrative Services
*Police Sciences and Training Bureau
*Administrative Services Bureau
*Professional Standards Bureau
*Office of Operations
*Office of Special Operations
*Information Technology Bureau
110.30 GEOGRAPHIC COMMANDING OFFICER UNIT DESIGNATIONS.
Commands Within Geographic Areas. Commanding officers within geographic Areas shall be identified by the word "Commander" followed by the number of the Area and the letter "A" "B" or “C.” The letter "A" shall indicate Area Commanding Officer, "B" shall indicate the Patrol Division Commanding Officer, and “C” shall indicate the Area Detective Division Commanding Officer.
Note: The Commanding Officer, LAX Field Services Division shall be identified as "Commander 14D"
Bureau Criminal Gang/Homicide Group. The Radio Unit
Designation for Operations-South Bureau Criminal Gang/Homicide Group shall be 25W.
Operations-Valley Bureau Homicide. The radio unit designation for Operation-Valley Bureau Homicide shall be 9PW.
Sexual Assault Detail. Personnel assigned to the Sexual Assault Detail at the geographic bureaus shall be identified by the following designations:
Traffic Divisions. Line traffic division commanding officer units shall be identified by the word "Commander" followed by the number and/or letters of their respective divisions of assignment:
110.40 FIELD UNIT DESIGNATIONS. Unit designations shall be stated by all units at the beginning of each transmission:
Special air flights will be designated "Air 20" through "Air 100" by the Commanding Officer, Air Support Division.
Note: The Air Support Division station wagon, when assigned to a command post, shall be designated "2D100."
Exception: Pacific Community Police Station airport substation shall be known as "Airport Base."
110.50 SERVICE IDENTIFICATION LETTERS. The following letters indicate the type of service to which mobile radio units are assigned:
Note: The activation of the designation and the coordination of assigning specific identification numbers shall be through Communications Division.
110.60 MOBILE COMMAND FLEET UNIT DESIGNATIONS. The mobile command fleet shall be identified as follows:
110.70 COMMAND POST DESIGNATIONS.
Department Operations Center. The Department Operations Center, or any other location or facility activated for overall Department control during an emergency, shall be identified as Department Command.
Field Command Post. A field command post shall be identified as "Command Post." If more than one post is needed, the numerical designations shall be established by "Department Command."
110.80 OUTSIDE AGENCY UNIT DESIGNATIONS. Units operated by outside agencies shall be identified as follows:
Federal Bureau of Investigation Units. Numbers in the "400" and "500" series.
University of California, Los Angeles Campus Units. "8UC" and unit numbers in the "50" series.
California State University, Northridge - Department of Police Services (CSUN-DPS) Radio Unit Designations.
California State University, Los Angeles - Department of Public Safety (CSULA-DPS) Radio Unit Designations.
Military Police Units. "Special Agent 51" and "Special Agent 52."
Traffic Signal Repair Units. "TSR" and unit numbers assigned in consecutive order beginning with the number "1."
120. RADIO TERMINOLOGY, CODES AND CRIME BROADCASTS.
120.10 RADIO CALL LETTERS. The call letters, "KJC-625," shall be used by the Department's fixed radio stations.
120.20 USE OF RADIO CALL LETTERS.
By All Radio Operators. Radio operators shall not call either a fixed station or a mobile unit by its’ call letters. The unit designation shall be used when addressing a fixed station.
By Controls. All controls shall broadcast the station‑call letters once each fifteen minutes. They need not do so at the end of each transmission.
120.30 ASSOCIATION OF PUBLIC SAFETY COMMUNICATION OFFICERS (APCO) CODE WORD LIST. The following code words shall be used, when applicable, in local radio transmissions:
120.40 RADIO CODES AND PROCEDURES. The following codes and phrases shall be used, when applicable, in local radio transmissions:
Note. Officers responding to a "Code Two" radio call shall only interrupt the Code Two call to perform police work of major importance (Manual Section 0/030).
Officer's Responsibility. Officers who interrupt their response to a Code Two call due to police work of major importance, delay, or other exigent circumstances shall immediately notify Communications Division. Officers who interrupt their response to a Code Two call for more than a brief delay to evaluate the comparative urgency of an intervening incident shall also request Communications Division to reassign the call and shall immediately notify a concerned Department supervisor. No notification is required when a Code Two call is interrupted at the direction of either Communications Division or a Department supervisor. Officers shall document the reason for the interruption with an appropriate log entry on their Daily Field Activities Report (DFAR), Form 15.52.00 or 15.52.01.
Note: Officers should consider notification via the Department's Mobile Data Computer so as not to interfere with any emergency radio broadcast.
Supervisor's Responsibility. Concerned supervisors shall ensure that each interrupted response which resulted in reassignment of a Code Two call is evaluated for appropriateness. In making this evaluation, the concerned supervisor should consider monitoring the divisional radio frequency, reviewing relevant log entries, responding to the scene of the interruption, or other appropriate action.
OFFICER RESPONSIBILITY. An officer may initiate a “Code Three” response to any emergency. An emergency exists when one or more of the following elements are present:
o A serious public hazard;
o An immediate pursuit;
o The preservation of life;
o A serious crime in progress;
o The prevention of a serious crime; and,
o Officer requests another unit “Code Three.”
Officers responding “Code Three” should notify Communications Division of their “Code Three” response and their starting point. The notification should be given, if feasible, with consideration to radio congestion or other factors that occur during emergency situations.
Should the vehicle operator decide not to initiate a “Code Three” response, he/she shall obey all traffic laws.
SUPERVISORY RESPONSIBILITY. Supervisors are obligated to assess the appropriateness of officers’ requests and to manage the “Code Three” response of other units. Supervisors shall immediately intervene when necessary to coordinate the response of sufficient units, minimize the risk to officers and the public, and ensure that the patrol force is not unnecessarily depleted. Feedback, training, counseling or a complaint investigation should be provided/initiated, as appropriate.
Upon the broadcast of a “Code Four,” supervisors shall evaluate continued “Code Three” responses for appropriateness. In addition, supervisors shall direct units back into service as applicable to ensure response to “Code Two” and non-coded calls.
“CODE THREE” RESPONSES DURING MOBILE FIELD FORCE SITUATIONS. The policy and procedures as outlined in the Department Manual concerning “Code Three” responses during mobile field force operations remains unchanged.
DUE REGARD FOR SAFETY. The “Code Three” response policy does not relieve the driver of an authorized emergency vehicle from the duty to drive with due regard for the safety of all persons using the highway and other responding officers. Officers who unreasonably engage in an arbitrary exercise of the “Code Three” response policy may be subject to disciplinary action, personal civil liability, and criminal prosecution.
COMMANDING OFFICERS’ RESPONSIBILITIES. Commanding officers shall ensure the following:
Exception: Whenever officers activate their Code Three equipment in conjunction with mobile field tactics at the scene of a riotous incident, a "Code Three" notification to Communications Division is not required.
Note: Officers traveling to the scene of a riotous incident in a mobile field force configuration with their Code Three equipment activated shall still notify Communications Division that they are traveling Code Three.
When the "Code Three" has been terminated, the officer shall notify Communications Division as soon as practicable.
When more than one unit is "Code Three" in the same general area, they shall be notified by Communications Division that other units are "Code Three" in the vicinity.
Officer's Responsibility. An officer determining that an explosive hazard exists to low-altitude aircraft shall immediately notify Communications Division of a "Code Five Edward" via telephone or radio.
Note: Radio or Mobil Data Terminal (MDT) communications may detonate an explosive device. All radio or MDT communications should be made approximately one block (500 feet) away from the "Code Five Edward" location.
The officer shall inform Communications Division of the "Code Five Edward" location, and the area of the established perimeter (as measured in feet) around the bomb device/explosive hazard.
Note: If personnel from the Hazardous Devices Section, Emergency Services Division, determine that the established perimeter is insufficient for the potential hazard rendered from a suspected explosive device, they shall immediately notify Communications Division of the expanded perimeter as measured in feet.
A "Code Five Edward" notification shall be made in addition to all the other Department requirements for investigations involving explosives (Manual Section 4/212.50), when the following circumstances exist:
Supervisor's Responsibility. The concerned supervisor shall ensure that Communications Division is notified of any perimeter adjustment. When the need for a "Code Five Edward" no longer exists, the concerned supervisor shall ensure that Communications Division is notified to clear the "Code Five Edward."
Communication Division's Responsibility. Upon receiving notification of a "Code Five Edward," the Radio Telephone Operator (RTO) shall immediately broadcast the "Code Five Edward" notification and the location.
The Watch Commander, Communications Division, shall ensure that the Watch Commander, ASD, is notified of the "Code Five Edward" broadcast and any adjusted perimeter throughout the incident.
Watch Commander, ASD's Responsibility. Upon notification of the "Code Five Edward" location, the Watch commander, ASD, shall ensure that deployed Department aircraft are notified of the "Code Five Edward" location and any adjusted perimeter throughout the incident. The Watch Commander, ASD, shall further ensure that similar broadcasts are provided to media aircraft in the area.
Note: Department pilots shall determine a safe altitude for any Department aircraft responding to a "Code Five Edward" location upon notification of any perimeter adjustment.
Units on "Code Six" status shall remain available for reassignment to priority calls by monitoring their radio frequencies. A unit on "Code Six" status may indicate to the dispatcher additional circumstances which will make the unit unavailable for assignment to a priority call. These circumstances may include:
Note: The unit shall notify the dispatcher as soon as it is again available for radio calls.
Note: A "Code Ten" designation shall not be used to request a clear frequency for crime information broadcasts or any other information, except as specified above.
Note: A "Code Twelve" shall be broadcast, in addition to any crime information, when a 211 silent alarm is used to summon the police for reasons other than a robbery.
Note: Watch Commanders and supervisors should encourage officers to respond to unverified burglar alarm calls in their Basic Car Area whenever possible, or when an available unit is in the area of an unverified burglar alarm call.
Note: If the location appears to be secure, officers shall ascertain, via Communications, whether the alarm company is monitoring any activity within the location.
Note: If the location appears to be secure, officers shall ascertain, via Communications, whether the alarm company is monitoring any activity within the location.
When the suspect(s) are under the complete control of SWORN PERSONNEL or additional assistance is not required, field employees shall broadcast a "Code Four" in response to a "Code Thirty Seven."
Note: Communications Division shall continue to broadcast "Code Six Charles" in cases of vehicle license numbers connected with high risk suspects or vehicles, such as armed and dangerous, felony want or warrant. For example, if a vehicle license number is associated with a stolen vehicle used in connection with an armed robbery, a "Code Six Charles" will be broadcast, NOT "Code Thirty Seven."
Note: When reporting on‑duty, units equipped with two‑way radios and engaged in either uniformed or plainclothes patrol shall report “Clear” and indicate the watch to which they are assigned.
Note: When a unit goes off‑duty, the control operator shall be notified of the location and that the unit is "End of Watch." When a unit has worked beyond the normal tour of duty, the watch to which the unit is assigned shall also be reported.
120.41 INITIAL BROADCASTS OF CRIME DESCRIPTION. The first officers to arrive at the scene of a crime shall conduct a brief interview with the victim or witnesses. Information, when applicable, shall be transmitted in the following sequence to the communications operator, without delay:
120.42 SUPPLEMENTAL BROADCAST OF CRIME DESCRIPTION. As soon as practicable after the initial brief information concerning the occurrence of a crime has been relayed to a communications operator for broadcast (Manual Section 4/120.41), supplemental information, including a detailed description of the suspect, shall be relayed to the operator. These suspects' descriptions shall follow the sequence as outlined in the related crime report.
120.60 REPORTING OUT OF SERVICE. When it is necessary for a unit to go out of service for any reason, except in response to an assignment given to them by a control operator, the reason and the location shall be transmitted to the control operator.
Note: If practicable, a unit remaining out of service shall notify the control operator of the reason and the location (once each hour) that it is out of service. This shall be done even though the unit may be working beyond the normal tour of duty.
120.70 AVAILABILITY WHILE ON NON‑PRIORITY CALLS. Field units assigned non‑priority calls, as well as units on "Code Six" status, shall remain available for reassignment to priority calls by monitoring their radio frequencies.
Units reassigned to a priority call shall be responsible for the completion of their non‑priority call(s). Officers shall explain their change in status to the reporting person. Communications Division shall be notified when officers are prepared to resume the handling of their non‑priority call(s). Officers unable to resume the handling of their non-priority call(s) shall notify Communications Division.
If officers assigned to a non‑priority call determine that additional circumstances exist which preclude their reassignment to a priority call, they shall broadcast a "Code Six" indicating the circumstances.
Note: A priority call is a call for service which is of an emergency or urgent nature causing a unit to respond "Code 3" or "Code 2," respectively. Non‑priority calls are all other calls for routine service.
120.75 ASSIGNMENT OF PRIORITY CALLS-NO AVAILABLE UNITS. Communications Division shall handle priority calls in the following manner whenever there are no units available in the Area of occurrence:
120.77 INCIDENTS MOTIVATED BY HATRED OR PREJUDICE. Communications Division shall dispatch a unit whenever a call for service involves any incident motivated by hatred or prejudice.
120.79 ASSIGNMENT OF UNITS TO ALARM CALLS. Communications Division personnel who receive a call from an alarm company or private person, generated by the activation of a robbery or burglary alarm, shall:
Note: If the caller was unable to provide a valid BOPC permit number, Communications Division shall notify Commission Investigation Division.
120.80 REQUESTING BICYCLE INFORMATION. When requesting information about a bicycle, the following information, when known, shall be given:
130. RADIO MESSAGE PRIORITY.
Emergency Radio Messages. This classification has priority over all other messages and consists of requests for "Help," information regarding "Pursuits," and messages necessary for the preservation of life.
Special Radio Messages. This classification has priority over "Routine" radio messages and consists of:
A unit with a "Special" message shall begin transmission by notifying the control operator that the unit has a "Special" message. The unit may precede the message with a request for a clear frequency for a "Special" message. When the concerned frequency is on "Stand By" for a "Special" message, only broadcasts regarding the "Special" message shall be transmitted, except an "Emergency" message or another "Special" message.
Note: Upon receiving a “Special” message, the control operator shall immediately place the concerned frequencies on "Stand By," when necessary, and handle the messages in the order of their priority. The control operator shall immediately clear concerned frequencies when the “Special” message is completed.
"Routine" Message Procedures. A unit with a "Routine" message may broadcast only when the concerned frequency is clear. This classification consists of normal radio messages and has no priority.
130.30 CLEAR FREQUENCY PROCEDURE. Before transmitting a lengthy message, such as a report of a major crime, a unit shall contact the control, request a clear frequency, and state the reason for the request.
Exception: When an officer desires a clear frequency to check a suspect for wants and/or warrants, he/she shall request "Code Ten."
The control operator, upon receipt of the request, shall advise all other units on the same frequency to "Stand By" and instruct the concerned unit to "Go Ahead." Upon completion of the message, the control operator shall announce to all units that the frequency is clear. Units advised to "Stand By" shall not attempt to transmit unless their message is of higher priority than the message being transmitted (Manual Section 4/130).
Note: A clear frequency shall not be requested in order to obtain a "Want" or a "DMV" on a vehicle.
150. TELETYPES - GENERAL.
150.05 REQUESTS FOR TELETYPE MESSAGES. A request for a teletype message shall indicate the coverage desired by including the specific point(s) for a directed message or the specific section for a broadcast bulletin.
When proper names are included in teletype messages, they shall be transmitted as follows:
"SURNAME, FIRST NAME, (and) MIDDLE NAME (or) INITIAL."
150.08 CANCELLATIONS, CORRECTIONS, OR SUPPLEMENTS TO BROADCASTS. When cancellation, correction, or supplement to broadcast is requested, the message request given to the teletype operator shall include the following:
150.10 CLASSIFICATION. Teletype messages shall be classified as:
150.12 ALL POINTS BULLETINS - ACCEPTANCE OF MESSAGES. Prior to requesting the transmittal of an All Points Bulletin (APB) broadcast via NECS, officers shall verify that the agencies which the messages are addressed to are participants of the APB system. Area/division records units shall maintain a list of current APB system subscribers. For broadcasts within Los Angeles County to non‑subscribing agencies, a message should be directed to the Los Angeles County Sheriff's local broadcast system. Out‑of‑county messages to a non‑subscribing agency should be sent directly to that agency.
To qualify for rebroadcast on the State Teletype System, a message must meet the following requirements:
Felony Suspect Wanted Teletypes.
Note: Unless a warrant has been issued, the teletype must contain sufficient information to establish in the mind of the receiving officer reasonable cause to believe the suspect committed a felony.
In Custody Teletypes.
Property Under Observation Teletypes.
Crime Warning Teletypes.
Missing Person Teletype.
Note: Teletyping of a missing person area broadcast does not fulfill the two‑hour notification requirement to the National Crime Information Center (NCIC) when a person under 21 years of age is reported missing or the missing person is the subject of exceptional circumstances (e.g., missing under suspicious circumstances, or persons mentally or physically handicapped).
155. TELETYPES - VEHICLE REGISTRATION AND DRIVER'S LICENSE INFORMATION.
155.05 REQUESTS FOR VEHICLE REGISTRATION INFORMATION. A teletype requesting vehicle registration information from DMV shall be sent in the following form:
A request for out-of-state vehicle information shall include:
Note: All other vehicle teletypes shall be prepared and sent by the concerned Area records unit.
155.15 REQUESTS FOR DRIVER LICENSE INFORMATION. A teletype requesting driver license information from DMV may be sent, using either the driver license number or the full name of the licensee. When using the driver license number, the teletype shall be sent in the following form:
When using the licensee's name only, the teletype shall be sent in the following form:
Note: A separate teletype shall be sent for each person.
155.20 TELETYPES-BICYCLE INFORMATION. A teletype requesting information from the Automated Property System (APS) shall be sent as provided in the CJIS Manual.
165. TELETYPES - JAIL PROCEDURES.
165.02 ARREST BOOKING INFORMATION. The following procedures shall be used in the transmission of arrest booking information:
All Areas/divisions shall teletype juvenile arrest booking information to the Juvenile Records Unit, Records and Identification Division, Detective Support and Vice Division, and the responsible investigative unit within thirty minutes after obtaining the booking numbers, when DABIS processing is not used to book a juvenile or a person 18 years of age or older arrested and booked for a crime committed when the arrestee was a juvenile. The information contained in the first nine lines of the Booking and Identification Records, Form 05.01.00, shall be used as a format for the teletype.
In addition, all Areas/divisions shall include the following additional information on the juvenile arrest booking information teletype:
The last line of the teletype shall contain the information in the box labeled "Juvenile Detained At."
Note: When a juvenile arrested for an offense which will be investigated by Gang and Narcotics Division is to be released immediately after booking, the arresting officer shall cause the date and time the subject is to be cited to return for further investigation and disposition to be included in the booking teletype.
Booking Areas/divisions with Livescan Network capability shall send adult and juvenile arrest booking information to Records and Identification Division within thirty minutes after obtaining booking numbers, when DABIS processing is not used to book a juvenile or a person 18 years of age or older arrested and booked for a crime committed when the arrestee was a juvenile.
Booking divisions shall transmit required booking documents to the Inmate Reception Center, County Central Jail.
165.03 ARRESTEES BOOKED INTO COUNTY CUSTODY. Teletype abstracts containing booking information shall not be sent on adult arrestees booked directly into Los Angeles County jail facilities.
Exception: Teletype abstracts containing the booking information contained in the first nine lines of the Booking and Identification Record, Form 05.01.00, shall be sent on adult arrestees booked directly into the Jail Ward of the Los Angeles County-USC Medical Center.
An officer booking an adult arrestee directly into a Los Angeles County jail facility shall complete the Booking and Identification Record, Form 05.01.00, in the normal manner. In addition, the booking officer shall:
Note: The above notification to the supervisor of the Criminal Information Unit, Records and Identification Division, is not necessary when booking arrestees directly into Los Angeles County Jail.
165.04 SUPPLEMENTAL CHARGE TELETYPES. A Supplemental Charge Teletype shall be sent without delay to Los Angeles County Jail when the arrestee is an adult female, in the following sequence:
Note: When a felony complaint against an arrestee is rejected and a related misdemeanor warrant is obtained, the words "Reduction Booking" shall be placed in the heading of the teletype.
When the supplemental charge is placed as the result of a court order for the delay of a felony arraignment (Manual Section 4/750.20), the following information shall be included:
165.06 SUPPLEMENTAL CHARGE AUTHORIZATION TELETYPES-VIOLATION OF PROBATION OR PAROLE. A teletype abstract authorizing a supplemental charge for violation of probation or parole against a person in the custody of the Department shall be sent to the division of custody in the following sequence:
165.15 REQUEST FOR BAIL INFORMATION TELETYPE. A Request for Bail Information Teletype is used to request information regarding the release on bail of a misdemeanor prisoner in the custody of the Los Angeles County Sheriff's Department. The teletype shall be sent to the custodial detention officer and shall contain the prisoner's booking number, name, and "REQ. FOR BAIL INFO."
165.20 BAIL INFORMATION TELETYPE. Information regarding a prisoner eligible for release on bail shall be sent by the custodial detention officer in the following sequence:
Note: Name on each additional charge, if different than original booking name, shall precede the charge or warrant number.
165.26 FELONY BOOKING DISPOSITION AND SUPPLEMENTAL CHARGE TELETYPE. A Felony Booking Disposition and Supplemental Charge Teletype directing a custodial detention officer to record the release of a charge against a prisoner and to place a supplemental charge shall be sent in the following sequence:
Note: When the prisoner is in a Los Angeles County jail facility, other than Los Angeles County Jail, a Felony Booking Disposition and Supplemental Charge Teletype shall also be sent to the Sheriff's Warrant Detainer Section.
165.30 ORDER TO RELEASE PRISONER TELETYPE. An Order to Release Prisoner Teletype is used to direct a custodial detention officer to release a prisoner from the custody of the Department, or to direct another agency to release from custody a prisoner detained for this Department. This teletype shall be sent in the following sequence:
Note: Name on each additional charge, if different than original booking name, shall precede the charge or warrant number.
Note: When the arrestee was intoxicated at the time of arrest, a teletype directing an O.R. release shall include "O.R. when able to care for self."
165.31 ORDER TO RELEASE JUVENILE TELETYPE. An Order to Release Juvenile Teletype is used to direct a custodial detention officer to release a detained juvenile from the custody of the Department. This teletype shall be sent in the following sequence:
165.32 NOTIFICATION OF PRISONER RELEASE TELETYPE. A computer generated message reporting the release of a prisoner from LAPD custody shall be sent immediately to the Automated Justice Information System (AJIS) via the Network Communication System (NECS) RL13 format. The message, when appropriate, shall also be directed to:
Notification of Prisoner Release messages sent to locations other than AJIS shall contain the following information:
Note: When a prisoner is released to the Los Angeles County Sheriff's Department's transportation unit, a notification to AJIS shall be sent via the Network Communication System (NECS).
165.33 NOTIFICATION OF WRIT OF HABEAS CORPUS OR FIXED ‑ BAIL RELEASE OF FELONY PRISONER TELETYPE. A teletype announcing the release of a felony prisoner when fixed‑bail is posted or on a Writ of Habeas Corpus shall, in addition to a teletype to the AJIS file, be sent to:
Notification of Writ of Habeas Corpus or Fixed‑Bail Release of Felony Prisoner Teletype shall be sent in the following sequence:
165.34 NOTIFICATION OF AVAILABILITY FOR RELEASE TELETYPE. When an arrestee is booked on a foreign California adult misdemeanor warrant and is not wanted on a local charge, the custodial detention officer shall send a Notification of Availability for Release Teletype to the demanding jurisdiction in the following sequence:
165.35 NOTIFICATION OF FORWARDED WARRANT TELETYPES. When warrants or warrant information teletypes have been forwarded with a prisoner to other than the originating agency, the City jail facility having custody of the arrestee shall send a teletype notification to the originating agency in the following sequence:
Note: When warrants or warrant information teletypes from two or more agencies are forwarded, a joint teletype format shall be used.
165.60 PRISONER ESCAPE TELETYPES. A Prisoner Escape Teletype shall be sent as LOCAL BC AND SHERIFF'S LOCAL in the following sequence:
Note: Supplemental teletypes may be sent at the discretion of investigating officers responsible for apprehension.
165.70 ORDER TO PICK‑UP. Regular Order to Pick‑Up Teletypes shall be sent on each court day not later than:
Teletypes shall be sent to the Los Angeles Sheriff's Department, Bureau of Transportation as in the following examples:
165.80 IMPERATIVE RELEASE MESSAGE TELETYPE. The Imperative Release Message is a daily teletype notification generated by the Automated Justice Information System (AJIS) to all Areas of the Department and Metropolitan Jail Section, 77th Street Jail Section, Van Nuys Jail Section, and Operations Jail Section with the names of those persons who must soon be arraigned or released from Department custody in accordance with 825 P.C.
170. TELETYPES - INVESTIGATIVE PROCEDURES.
170.04 TELETYPE NOTIFICATION OF "SHOW ‑ UP" APPEARANCE. A teletype notification regarding a suspect appearing in a "show‑up" shall be sent in the following form:
FOLLOWING SUSPECT WILL BE IN SHOW‑UP: (location); (date and time); (name and description of suspect); (modus operandi, including any information which may aid in connecting suspect with a crime); (name, serial number, and detail of investigating officer)
170.08 TELETYPE NOTIFICATION OF "SHOW ‑ UP" RESULTS.
Suspect Identified. A teletype regarding identification of a suspect in a "show‑up" shall be sent in the following sequence:
Suspect Not Identified. When no suspects are identified in a "show‑up," the teletype notification shall contain the following:
170.45 PROPERTY RELEASE TELETYPES. A teletype authorizing release of property shall be sent in the following form:
170.55 REQUEST FOR CERTIFIED COPY OF LASD FINGERPRINT CARDS TELETYPE. The following format shall be used to obtain certified copies of Los Angeles Sheriff’s Department fingerprint cards from the Bureau of Identification:
175. TELETYPES-SUPERVISORY PROCEDURES.
175.10 SUBPOENA TELETYPES. A teletype notifying an officer of the existence of a subpoena shall be sent in the following form:
175.14 DECLARATION FOR CONTINUANCE TELETYPES. A Declaration for Continuance teletype shall be sent in the following form:
175.70 WEATHER FORECAST TELETYPES. A teletype regarding the weather forecast shall be sent in the following sequence:
180. MESSENGER SERVICE AND MAILING INSTRUCTIONS.
180.10 DEPARTMENT MAIL TO BE FORWARDED BY MESSENGER SERVICES. Mail to be forwarded to Department offices, all City offices, and all Los Angeles County offices by messenger service shall be enclosed in Multi‑use Interoffice Correspondence Envelopes, Form General 100B. When the Form General 100B is used to forward mail to a City office other than a Police Department office, the address shall include the correspondence "stop" number for the concerned office.
Exception: When the use of the Multi‑use Interoffice Correspondence Envelope is inappropriate to the subject matter to be forwarded or the material to be forwarded is of a confidential nature, the correspondence shall be enclosed in a plain manila envelope.
180.20 UNITED STATES MAIL DELIVERY. All correspondence to be delivered by United States mail shall be placed in appropriate containers. When practicable, white envelopes shall be used. The Department's return address, "Box 30158, Los Angeles, 90030," shall be typed or printed in the upper left corner. The correspondence reference number shall be included with the return address. The sender's name may be substituted when necessary for security reasons. When mail is to be registered or certified, "Los Angeles Police Department" shall be included with the return address and correspondence reference number.
When reference is made regarding the return address of the Department within any correspondence to other government agencies or the general public, the above return address shall be shown.
180.30 DELIVERY OF PERSONAL MAIL. The address of the Department or any of its offices shall not be used by employees for the purpose of receiving personal mail or merchandise.
190. TELEPHONES, USE OF DEPARTMENT.
190.10 ANSWERING DEPARTMENT TELEPHONES An employee answering a public Department telephone (usually those connected to the City Centrex System) will state the following:
When answering other Department telephones (outside, private or non-Centrex), the employee may answer by giving the number of the telephone only. However, an Area/division commanding officer (CO)may authorize some other response for non-public telephones, which are used for undercover operations.
To ensure continuous and quality service to the hearing-impaired community, Area commanding officers will:
190.15 TELEPHONE CALLS PLACED TO GEOGRAPHIC AREAS/DIVISIONS VIA NEXTALK TTY APPLICATION FOR THE HEARING-IMPAIRED. The Americans with Disability Act (ADA) prohibits discrimination against qualified individuals with disabilities in all programs, activities and services of public entities. Thus, individuals with disabilities must be afforded telephonic access to all Area/division stations as is the hearing community. The Department utilizes the NexTalk TTY application at Area/division front desks, to receive calls from the hearing-impaired community.
OFFICER’S RESPONSIBILITIES. Officers at each Area/division are responsible for answering, handling and completing calls for service from the hearing-impaired community. Calls for service received at Areas/divisions via the NexTalk TTY application, which are not answered within the first five rings, will be forwarded to the Communications Division (CD) non-emergency line. Area/division front desk officers or the Emergency Board Operator (EBO) answering the call will determine whether the call is of an emergency nature, and if so, will dispatch a unit to the scene. All other telephone calls will be screened by personnel, who must determine the appropriate routing.
COMMUNICATIONS DIVISION'S RESPONSIBILITIES. Personnel assigned to CD will adhere to the following procedure when receiving a call for service from an member of the hearing-impaired community. Upon receipt of a call, CD personnel will determine the nature of the call. The majority of calls will fall within the following categories:
In all cases in which CD personnel respond to a call for service from a member of the hearing-impaired community, which requires follow-up action by a Department employee (e.g., radio call, police report, etc.), an incident number must be generated. An incident number is not required if no further action is required, such as requests for general information.
After determining the nature of the call, CD personnel will take the following appropriate action:
· Emergency and non-emergency calls for service from hearing-impaired callers will be handled in the same manner as any other call for service and a radio car will be dispatched to the location. Specific comments must be included in the incident log that the reporting party is hearing-impaired;
· General information questions should be answered by the EBO, whenever possible. When questions are more appropriately directed to the Area/division, the EBO will notify the watch commander and/or a supervisor at the concerned Area/division, and include the notification information in the comments of the incident log, prior to closing out the incident; and,
· For telephonic reports or calls requiring a response from Area/division personnel, the EBO will notify the watch commander and/or a supervisor at the concerned Area/division, and include the notification information in the comments of the call prior to closing out the incident.
WATCH COMMANDER'S RESPONSIBILITIES. All personnel assigned as Area/divisional watch commanders must adhere to the following procedures when receiving notification from CD regarding a call from a hearing-impaired caller assigned to them:
Note: All calls, regardless of type, must be addressed utilizing the aforementioned guidelines within one hour of the watch commander being contacted by CD. In the event that a report cannot be completed within an hour or the requested Department personnel are unavailable, the watch commander or his/her designee must contact the hearing-impaired caller and provide them with an estimated time at which they can expect to have their call addressed.
190.20 ANSWERING COMPLAINT BOARD OR RECORDS AND IDENTIFICATION DIVISION TELEPHONES. Employees answering complaint board telephones or Records and Identification Division telephones subject to extremely heavy use may answer with an approved shortened identification as directed by the division commanding officer.
190.30 TELEPHONE CALLS - IMMEDIATE SERVICE REQUIRED. Employees who receive a telephonic report which demands immediate police action shall:
Employees relaying the information to the complaint board shall:
If the persons are calling from a pay telephone, they shall be advised to remain at that station to await the return call.
190.50 TRANSFERRING TELEPHONE CALLS. When an employee receives a telephone call which should be handled by some other unit, or which has been misdirected, he/she shall:
If the caller does not wish to have his/her call transferred, or is calling from within the CENTREX system, he/she shall be given the telephone number and name of the unit to call for service.
190.60 TELEPHONIC REQUESTS FOR REPORT INFORMATION. When an employee receives a telephonic request for information contained in police reports, he/she shall handle the request as prescribed in Manual Sections 3/406, 3/407, 3/408 and 3/410.
190.70 REFERRAL TO THE CALIFORNIA HIGHWAY PATROL.
Metropolitan Area and Harbor, Venice, and West Los Angeles Divisions. Calls for services of an emergency nature within the area of the California Highway Patrol responsibility shall be transferred by land line to the California Highway Patrol dispatcher when practicable. When the line is in use, the employee receiving the call shall obtain the necessary information and relay it to the California Highway Patrol Dispatcher.
San Fernando Valley Area. The employee receiving a call for service of an emergency nature within the area of the California Highway Patrol responsibility shall obtain the necessary information and relay it to the California Highway Patrol Dispatcher.
Note: Persons requesting non‑emergency service or information shall be advised to call the California Highway Patrol.
192. LONG ‑ DISTANCE, LOCAL, AND EXTENDED ‑ AREA TELEPHONE CALLS.
192.10 LONG ‑ DISTANCE CALLS - DEFINED. All calls to any point outside Area Code 213, 310, 323, and 818 are long‑distance calls.
192.20 LOCAL ‑ AREA CALLS - DEFINED. A local call is any call which is not a multi‑message‑unit call.
192.30 EXTENDED ‑ AREA CALLS - DEFINED. All toll calls to any point within Area Code 213 that must be placed through a City Hall operator are extended area calls.
Note: These calls are calls that cannot be dialed using a dial code shown on the Guide For Placing Business Calls (marked with * on the guide).
192.40 LONG ‑ DISTANCE TELEPHONE CALLS, OUT ‑ GOING.
Employee's Responsibility. All City-business long-distance calls shall be placed through the City Long-Distance Communications Facility (TELCODE) System. An employee placing a long-distance call shall:
Note: Employees will be responsible for all calls placed with their assigned TELCODE number. If the TELCODE card is lost or stolen, employees shall report the loss immediately to the Department Telephone Coordinator at Information Technology Bureau.
Commanding Officer's Responsibility. All calls placed through TELCODE will be recorded on a detailed printout which will be provided to commanding officers for review. Calls of long duration and repeated calls to the same number will be subject to a computer scan and subsequent investigation. Commanding officers shall review and audit the TELCODE printouts to ensure that employees conform to City telephone call guidelines.
192.50 LONG ‑ DISTANCE TELEPHONE CALLS, INCOMING. When an employee receives a long‑distance call that is not for the employee, the employee shall:
192.60 COLLECT TELEPHONE CALLS, INCOMING. Department employees may accept collect calls for emergency services and for matters of importance to the City of Los Angeles and to the Department. After receiving an incoming, collect telephone call, the person accepting the call shall immediately notify the Administrative Unit, Detective Support and Vice Division and provide the following information:
Note: Department employees shall not accept personal, collect telephone calls except in cases of emergency.
192.70 PLACING LOCAL ‑ AREA CALLS. Prior to placing an outside business call, an employee shall determine whether the call is a local call by referring to the City of Los Angeles telephone directory. If the call is local, it may be placed over an outside line. If no outside line is provided, the employee shall use the appropriate City Hall trunk line as shown on the Guide for Placing City Business Calls.
192.80 EXTENDED ‑ AREA TELEPHONE CALLS. An employee placing a call over a Department telephone into the extended area shall:
192.90 TELEPHONIC NOTIFICATION TO FAMILY WHEN WORKING OVERTIME. When a duty assignment requires an employee to work unexpected overtime, the employee may notify his/her family over a Department telephone. Such calls shall be considered police business and shall be made in the same manner as any other business call.
195. RESIDENCE TELEPHONE REQUIREMENT. All sworn and civilian personnel designated by their commanding officer are subject to recall during off-duty hours. Department personnel must be available to be reached by either a residential telephone (landline) or cellular telephone while off-duty and must keep the Department advised of their most current landline and/or cellular telephone number(s).
Officer's Responsibility. The senior officer at the scene shall immediately notify the watch commander of the Area of occurrence of the following:
Note: If possible, these notifications shall be made either by telephone or mobile digital terminal.
Watch Commander's Responsibility. When notified of any of the above, the watch commander shall assess the information and immediately make the appropriate notifications as follows:
Area Detective Division, Commanding Officer's Responsibility. The Area Detective Division commanding officer, after consulting with the Area commanding officer, shall be responsible for contacting the appropriate specialized detective division commanding officer to discuss responsibility for the investigation of a crime when:
201.30 IMMEDIATE FOLLOW ‑ UP INVESTIGATION. The concerned investigating division shall be notified immediately if information regarding a crime, wanted person, or arrest requires an immediate follow‑up investigation. When a telephonic notification should be made to an investigative unit and that unit is not available, the notification shall be made to Detective Support and Vice Division.
201.35 ARREST NOTIFICATION. The investigating supervisor advising a felony booking shall, without unnecessary delay, notify the responsible investigative unit of such booking by telephone or teletype unless:
201.37 NOTIFICATION TO PAROLE AGENCY AND REQUEST FOR HOLD.
Notification. When a parolee is to be booked on a felony charge, the arrestee's parole officer or, if unavailable, parole agency shall be promptly notified by the watch commander approving the booking.
Note: Notification to California Youth Authority is necessary only when a hold is requested.
When it is discovered after booking that a felony arrestee is on parole, the jail supervisor shall immediately notify the first available officer in the following sequence, who shall be responsible for the notification:
Detective Support and Vice Division shall, when notified by the Los Angeles Sheriff's Department that a prisoner arrested by LAPD is on parole, notify one of the above officers in the proper sequence.
Request for Hold. Any information which would tend to justify the placing of a hold shall be relayed to the parole officer at the time of notification.
Reports. The officer responsible for notification shall cause the parole status, notification, and the hold information to be recorded on the Arrest Report, Form 05.02.00, or on a Follow‑up Report, Form 03.14.00, if the arrest report has been distributed.
Subsequent Request for Parole Hold. When a request for parole hold is initially denied by the parole agency, additional requests may be made based on additional information. Such requests shall be recorded on a Follow‑up Report, Form 03.14.00.
201.60 DISTRIBUTION OF ARREST AND EVIDENCE REPORTS-NARCOTICS INVOLVED. When an arrest or seizure of evidence resulting from a narcotics-involved investigation is made by officers outside their bureau of assignment, they shall cause a copy of the arrest and/or evidence reports to be delivered to the respective Gang and Narcotics Division, Field Enforcement Section based in the Operations Bureau of their assignment.
201.65 PROPERTY SEIZED SUBJECT TO FORFEITURE. Officers who seize property for forfeiture in accordance with Section 11470 of the Health and Safety Code must notify the Asset Forfeiture Coordinator, Gang and Narcotics Division (GND).
Currency Appears to be Less Than $10,000 or Personal Property of Any Value.
Officer's Responsibilities. When an officer seizes narcotics-related currency less than $10,000 or personal property, the officer will:
Supervisor's Responsibilities. A supervisor will respond when an officer reports narcotics-related currency, and will ensure the following:
Value of Currency Appears to be in Excess of $10,000.
Officer's Responsibility. Officers seizing narcotics-related currency having value that appears to be in excess of $10,000 will:
Supervisor's Responsibilities. A supervisor will respond when an officer reports narcotics-related currency, and will ensure the following:
Watch Commander's Responsibility. The watch commander will respond to all scenes involving the seizure of narcotics-related currency which appears to be in excess of $10,000.
201.70 COMPLAINTS MADE AGAINST ARMED FORCES PERSONNEL. A complaint against a member of the Armed Forces shall be reported on an Employee's Report, Form 15.07.00, except when the complaint results in an arrest or crime report. The Employee's Report shall be forwarded to the Liaison Officer, Detective Support and Vice Division.
201.73 REPORTING THE ATTEMPT SUICIDE, DEATH OR SERIOUS ILLNESS/INJURY OF ARMED FORCES PERSONNEL. When a deceased or seriously ill or injured person requiring hospitalization is identified as a member of the Armed Forces of the United States (Manual Section 4/615.10), or when a member of the Armed Forces of the United States attempts suicide, a telephonic notification shall be made to the Department Command Post, Real-Time Analysis and Critical Response Division (RACR), by the officer reporting. The notification shall, when practicable, include:
The foregoing information shall also be included, when practicable, in the Death Report, Form 03.11.00.
201.75 ARMED FORCES PERSONNEL NOT BOOKED-RELEASED TO ARMED FORCES POLICE UNITS. When officers release Armed Forces personnel directly to Armed Forces police units without making a booking, a telephonic notification shall be made to the Department Command Post, Real-Time Analysis and Critical Response Division (RACR), giving the reason for detention and release, the Armed Forces police unit receiving, and the service member's:
201.80 LAW ENFORCEMENT OFFICERS VISITING FROM OTHER JURISDICTIONS. Officers of this Department shall telephonically notify the Department Command Post, Real-Time Analysis and Critical Response Division (RACR), when they become aware that a law enforcement officer in one of the below categories is conducting police business within the City:
The following information concerning an officer from another jurisdiction shall be furnished to the Department Command Post, Real-Time Analysis and Critical Response Division (RACR):
Note: Recordation of an officer's information, does not fulfill the requirement of out‑of‑jurisdiction officers who request authority to act as peace officers within the City (Manual Section 4/215).
202. FIELD INTERROGATION.
202.01 FIELD INTERVIEWS. When an officer questions a person in the field, he/she may record the details of that interview on a Field Interview Report, Form 15.43.00. Specific facts which tend to indicate criminal activity shall be indicated on the report.
A Field Interview Report shall be completed for all arrested persons.
Exception: When persons are arrested for plain drunk, begging, or a misdemeanor traffic warrant, a Field Interview Report need not be completed, unless there are indications of possible involvement in other criminal activities.
Note: Detailed birthplace information (to include city, county, state, and country) shall be recorded on the Form 15.43.00 prior to booking all arrestees.
202.02 FIELD DATA REPORTS/COMPLETION AND TRACKING.
Officer’s Responsibility. Officers shall complete a Field Data Report (FDR), Form 15.43.01 for every person who meets the required criteria. (See Manual Section 5/15.43.01.) Officers shall also provide the person with an official Department business card in accordance with Manual Section 4/296.01. The business card shall include the date and time of the stop and the last four digits of the related incident number.
Note: Employees who are issued a Department Personal Data Assistant (PDA) shall complete the reports electronically in lieu of completing a written Field Data Report.
Recording FDRs on Field Activity Logs. Officers shall record each stop, the number of persons contacted during the stop and the number of completed FDRs associated with the stop in the Daily Field Activity Report (DFAR), Form 18.31.00, or appropriate log used by specialized divisions to record field activities. Each stop and associated contact and FDR information shall be recorded separately on the log.
Note: Abbreviated notation “C-#” shall be used to record the number of persons contacted during the stop and “F-#” to record the number of FDRs completed. Example, a notation of “C-3/F-2” would indicate that three persons were contacted during the stop but only two met the criteria for completion of an FDR.
Recording FDRs on Arrest/Investigative Reports. Officers who complete an FDR in association with an Arrest or Investigative Report, shall include the FDR number on the face sheet of the report in the box designated “Connecting Reports.”
Recording FDRs on Field Interview Reports. When an FI is completed on a person in association with a stop, which requires the completion of an FDR, the notation “FDR” and its reference number shall be written in the narrative portion of the FI.
Submitting FDRs for Supervisory Review. Completed FDRs shall be attached to the DFAR or other appropriate log and submitted at the end of watch. In instances where a log is not completed, the FDRs shall be submitted daily to a supervisor designated by the commanding officer.
Voiding an FDR. If there is an error on an FDR, the FDR must be voided and a replacement completed. However, if information was omitted and the FDR can be corrected by filling in missing information, no void is necessary. Voided FDRs shall have “VOID” written in uppercase letters across both the original and goldenrod copies. The officer’s initials, serial number and the date shall be placed on the voided form. The original (white copy) of the voided FDR shall be attached to the DFAR or other appropriate log and submitted at the end of watch. The goldenrod copy shall remain in the FDR book.
Note: If a new FDR is completed, the FDR reference number of the new FDR shall be written on the back of the voided FDR, both white copy and goldenrod copy.
Personnel Assigned Entry of Voids. Voided FDR numbers shall be entered into the “STOP” application, via the LAN, by employee(s) within five working days from when they were submitted. When an FDR is submitted as “VOID,” it shall be forwarded, via intradepartmental mail to Information Technology Division (ITD), for filing without a batch cover sheet.
Note: As a reminder, officers shall complete all FDRs, and voids, in blue or black ink. No substance shall be applied to FDRs (i.e., correction fluid or tape).
Correcting Errors. Officers shall check the “STOP” Application for errors on a daily basis. If errors are present, officers shall immediately make the necessary corrections. A Manual entitled “STOP” Application Manual is available to guide employees through the correction process and is available from ITD or on the LAN, located under the “STOP” Application icon.
Returning FDR Books. Completed FDR books shall be submitted to a supervisor for approval. When an officer transfers to another command, all FDR books in his/her possession shall be submitted to a supervisor in the command from which the books were obtained.
Note: Officers shall not share their assigned FDR books with other officers. The FDR books shall be issued, turned-in, and maintained only at the officer’s permanent division of assignment. An officer on loan to a division shall use an FDR book issued from his/her division of assignment.
Supervisor’s Responsibility. Supervisors reviewing completed FDRs shall:
Note: Care shall be taken when writing the serial number to not exceed the provided space and interfere with bubbles above.
Watch Commander’s Responsibility. Watch commanders are responsible for ensuring that all employees on their watch adhere to the provisions of the “STOP” Application Manual and shall:
Note: The “STOP” Application Manual contains instructions for accessing and printing the supervisor’s reports.
Field Data Report Coordinator. Each geographic Area and each specialized division shall have an employee designated as the Field Data Report Coordinator. Watch commanders or assistant watch commanders shall not be designated as FDR coordinators.
Field Data Report Coordinator Responsibility. The Field Data Report Coordinator shall:
Note: If any FDRs in the returned books are unused, the number of unused FDRs shall be recorded on the front cover of the book, in brackets, next to the “Supervisor Approving” line, prior to reissue.
Note: Care shall be taken that the FDRs are counted correctly when making a batch. There is no minimum number required to make a batch; however, a batch cannot exceed 75 FDRs.
Note: When the FDR Coordinator is on regular days off, the batches can be forwarded to ITD upon his/her return. If the absence is in excess of five days, the commanding officer shall appoint another employee to perform the Coordinator’s duties.
Commanding Officer’s Responsibility. Commanding officers are responsible for ensuring that all employees in their command adhere to established guidelines for FDRs, and shall:
Information Technology Division Responsibility. The ITD shall:
Commanding Officer, Information Technology Division’s Responsibility. The Commanding Officer, ITD, shall maintain a database of Field Data Report information and ensure that Field Data Reports are processed and maintained in an appropriate file.
202.07 FEDERAL PRIVACY ACT - SOCIAL SECURITY NUMBER DISCLOSURE STATEMENT DURING FIELD DETENTION. When the Social Security number is requested in field situations, the following disclosure statement shall be made to the subject:
Federal law requires that you be informed, when asked for your Social Security number, that it must be provided for use in identification. Authority for requiring this information is based upon field interview procedures operational prior to January 1, 1975.
Note: If impractical to give before, this statement may be given after the Social Security number has been obtained.
Exception: In release‑from‑custody (RFC) situations, the statement is not required. (It is preprinted on the arrestee's copy.)
202.10 INTERROGATION OF SUSPECTS - ADMONITION OF MIRANDA RIGHTS. Generally, Department employees should not conduct a custodial interrogation once a suspect in custody unequivocally invokes either the right to silence or the right to an attorney.
Note: If the suspect only invokes silence, this does not preclude investigators from seeking a waiver at a later time, as allowed by law.
When a major crime is involved, an officer shall not read the Miranda admonition to a suspect or question a suspect prior to consulting with the investigating officer (I/O) conducting the criminal investigation. Such cases include, but are not limited to, the following:
· Crimes against persons resulting in injuries that require hospitalization of the victim;
· Crimes, excluding narcotics, that are the responsibility of a specialized detective division (e.g., bank robbery, arson, child abuse, etc.);
· Major narcotics cases that require specialized expertise (e.g., methamphetamine labs, etc.);
· Felony wants/warrants, including fugitives; and,
· Any crimes that require extensive follow-up investigations.
For all other crimes, the arresting officer(s) or other assigned employee(s) should attempt to obtain a statement from an in-custody suspect after providing the Miranda admonition, unless otherwise directed by his/her watch commander or commanding officer.
Interrogating Officers – Responsibilities. When officers are conducting a custodial interrogation, the following procedures shall be followed:
· Officers shall read the Miranda admonition verbatim as delineated in the Officer’s Notebook, Form 15.03.00;
Note: Courtroom testimony shall also reflect that the Miranda admonition was read verbatim to the suspect.
· Officers shall document the suspect’s responses to the Miranda admonition in the appropriate report;
· If the suspect does not unequivocally invoke his/her rights to silence and/or an attorney, the I/O shall conduct a non-coercive interrogation;
· If the suspect unequivocally invokes his/her rights to silence and/or an attorney at any time during the custodial interrogation, the officer should stop any questioning regarding the crime for which the suspect is in custody; and/or,
Exception: An I/O may conduct non-coercive questioning on matters related to public safety, e.g., location of a victim during a kidnapping or medical condition, location of a weapon, etc; or, matters unrelated to the crime for which the suspect is in custody, e.g., crimes in the area, local gang activity, etc.
· Any statements made by the suspect shall be documented in the appropriate report.
Note: Officers are not required to wait for a parent or guardian prior to the questioning of a juvenile. However, officers shall ensure that proper Gladys R. procedures are followed when interrogating minors under the age of 14.
202.20 INTERVIEWING ADULT AND JUVENILE ARRESTEES FOR ADMINISTRATIVE INVESTIGATIONS. The criminal investigation shall take precedence over the administrative investigation, e.g., use of force, vehicle pursuit, personnel complaint investigation, etc.; nevertheless, a Department employee conducting an administrative investigation should attempt to interview the suspect for administrative investigations.
When conducting a custodial interview of a suspect for an administrative investigation, the following procedures shall be followed:
· When a major crime is involved, as identified in Manual Section 4/202.10, the administrative I/O shall coordinate with the criminal I/O to conduct the administrative interview. If no major crime is involved, the administrative I/O should proceed, when practical;
· Prior to any questioning, the administrative I/O shall determine if the suspect had been read the Miranda admonition and the suspect’s responses;
· If the suspect had not been read the Miranda admonition, the administrative I/O shall read the Miranda admonition verbatim as delineated in the Officer’s Notebook and document the suspect’s responses to the Miranda admonition in the appropriate report;
· If the suspect does not unequivocally invoke his/her right to silence and/or an attorney, the I/O shall conduct a non-coercive administrative interview;
· If the suspect does unequivocally invoke his/her right to silence and/or an attorney, the administrative I/O should advise the
suspect that the interview is for a Department administrative investigation, ask the suspect if he/she will answer questions for
the administrative investigation, and conduct a non-coercive administrative interview only if the suspect agrees to be
· The administrative I/O shall document any statements made by the suspect in the appropriate administrative report or in a Follow-Up Investigation, Form 03.14.00, if the interview occurs after the completion of the initial reports.
Note: The report shall include the date and time of the interview, the name of the person(s) interviewed and the name of the Department employee who conducted the interview. The report shall also include when the statements were given, e.g., after the Miranda admonition, after the administrative interview advisement, etc. This report shall be provided to the criminal I/O and shall list the original crime/arrest Division of Records number as a related report.
202.30 ADVISEMENT OF CONSTITUTIONAL RIGHTS PER WELFARE AND INSTITUTIONS CODE 625 - MINORS
When an officer takes a person under the age of 18 (minor) into temporary custody for a 601 or 602 WIC offense and does not intend to interrogate the minor for a 601/602 WIC offense, the officer must advise the minor as follows:
· You have the right to remain silent;
· Anything you say may be used against you in court;
· You have the right to the presence of an attorney before and during any questioning;
· If you cannot afford an attorney, one will be appointed for you, free of charge, before any
questioning, if you want.
The officer will not ascertain if the minor understands his rights and will not seek a waiver. The 625 advisement may be given anytime during the period that the minor is in police custody. Officers should be aware of the Six-Hour Rule when conducting the interrogation of a minor in custody.
Note: Providing the Miranda admonition for interrogation purposes will fulfill the 625 WIC requirement.
An advisement per 625 WIC must be given in, but is not limited to, the following situations:
· Any minor taken into temporary custody/arrested by the Los Angeles Police Department on a 602
WIC offense where investigative responsibility lies with another division or police agency;
· Any minor arrested on a 601/602 WIC warrant or 602 WIC offense, wherein the investigator assigned to that case would be unable to interrogate the minor prior to the expiration of the Six-Hour Rule; and,
· Any minor detained on a 601/602 offense who is not booked but is placed in handcuffs, placed in the back of a police vehicle, transported by a police officer, or placed in some other situation that would indicate a restraint on the freedom of movement of such degree associated with a formal arrest.
Documentation. The officer must document in the narrative portion of the arrest report, “The minor was advised per 625 WIC.” If the minor was detained and issued a (Traffic) Notice-To-Appear, Form 04.50.00, “625 WIC” must be printed on the bottom left-hand corner of the narrative portion of the citation. If the minor was detained and no formal arrest was made nor a citation was issued, then the 625 WIC admonition may be documented on the Daily Field Activities Report, Form 15.52.00; Sergeant’s Daily Report, Form 15.48.00; Watch Commander’s Daily Report, Form 15.80.00; or, in the investigating officer's Detective Case Tracking System (DCTS) notes.
GLADYS R. ADMONITION. When a minor under the age of 14 years is suspected of committing a crime, and the officer plans on interrogating the minor, the minor’s section of the Gladys R. questionnaire shall be completed after the Miranda admonition has been given, but before the questioning begins. The parent, guardian, or other responsible adult section may be completed anytime prior to filing the case with the District Attorney's office. The purpose of the Gladys R. questionnaire is to assist the District Attorney’s office in proving that the minor understood the wrongfulness of his/her act.
Every effort should be made to locate and interview the parent, guardian or other responsible adult having contact with the minor to complete their section of the Gladys R. questionnaire prior to filing a criminal case with the District Attorney’s office.
If a parent or guardian refuses to be interviewed or cooperate, and no other responsible adult having contact with the minor can be located and/or refuses to be interviewed, the word “Refused” should be written next to the parent/guardian name on the form, and the circumstances surrounding the refusal shall be documented on a Follow-up Investigation report. A copy of the Follow-up Investigation report shall be submitted to the District Attorney’s office at the time of filing.
Note: A Gladys R. questionnaire is not required if the minor is only being admonished per 625 WIC.
DOCUMENTATION OF CUSTODIAL AND NON-CUSTODIAL INTERROGATION – ADULTS AND JUVENILES. Custodial interrogations, or any statement that requires a signature, should be documented on the Investigative Action/Statement Form, Form 3.11.20. Non-custodial statements should be documented on a Continuation Sheet, Form 15.09.00, or a blank sheet of paper.
Note: Officers shall refer to the General Reporting Instructions, Field Notebook Divider, Form 18.30.00, for directions on completing Investigative Action/ Statement Forms.
202.60 IDENTIFICATION NECESSARY TO OBTAIN RECORDS AND IDENTIFICATION INFORMATION. An officer requesting information from Records and Identification Division by telephone shall identify himself by name and serial number and shall obtain the name of the person to whom he/she speaks.
202.64 WANT, RECORD, AND VEHICLE REGISTRATION INFORMATION. The following words shall be used in requesting information concerning suspects and vehicles:
Want (Suspect): To determine any want or hold on the suspect.
Record: To determine any want, hold, or criminal record on the suspect.
Want (Vehicle): To determine whether a vehicle has been stolen, impounded, or is wanted by the police for any reason.
DMV (Department of Motor Vehicles): To obtain information regarding the registration of the vehicle.
202.80 DUE DILIGENCE REQUIREMENT.
Arresting Officer's Responsibility. Whenever a suspect is arrested, it shall be the responsibility of the arresting officer, prior to booking, to verify whether the arrestee is the subject of an arrest warrant.
Exception: It shall be the responsibility of the personnel at the concerned jail facility to check arrestees for warrants, subsequent to booking, when an arrestee is:
Arresting officers shall determine whether the information given to the detention officer by an arrestee is the same information used by the arresting officer who checked the arrestee for warrants. When any discrepancy is noted, the arresting officer shall use the new information to recheck the arrestee for warrants (Manual Section 4/725.09).
203. PRELIMINARY FIELD INVESTIGATION AND REPORTS.
203.05 CRIME SCENE LOG. This form is used to record information regarding all persons entering or assigned to a major crime scene. The form will be initiated by the first unit at the scene and continued by the unit handling the call.
Upon completion, the form shall be given to the concerned investigating officer.
203.10 POLICE CUSTODY ADVICE FOR SERIOUSLY ILL OR INJURED FELONY SUSPECTS WHO ARE HOSPITALIZED AT A LOCATION OTHER THAN LAC ‑ USC MEDICAL CENTER. When a felony suspect is hospitalized and his condition prevents a transfer to the Jail Ward of the LAC‑USC Medical Center, the investigating officers shall immediately conduct a preliminary investigation to determine whether it is imperative that the arrestee be placed in police custody. If police custody is determined to be necessary, the investigative watch commander shall be notified for the purpose of ensuring that such custody is provided. An additional notification to the Department Command Post shall be made for the purpose of completing the 24‑Hour Occurrence Log.
Note: When the investigating officers are not available, the investigative watch commander shall cause the preliminary investigation and determination to be made. (See also Manual Section 4/602.10)
203.12 CITY ATTORNEY DISCLOSURE STATEMENT. Officers shall complete a City Attorney Disclosure Statement, Form 05.02.09, for every adult felony and misdemeanor arrest report completed.
Exception: Officers involved in an investigation resulting in the completion of a juvenile arrest report or a homicide arrest report are exempt from these requirements. Acceptable exemptions are limited to:
Officers’ Responsibility. Only officers completing felony or misdemeanor arrest reports shall read and sign the City Attorney Disclosure Statement, Form 05.02.09. Other officers involved in the arrest shall be listed under part five of the Form 05.02.09.
Note: Mere presence at the scene of an incident does not require the listing of an officer's name. An involved officer is one who can offer substantive testimony regarding the matters specified in the Disclosure Statement. If there is any doubt as to whether or not an officer or any other witness should be listed, they should always be listed.
The Disclosure Statement shall be attached (not stapled) to the arrest report; however, it shall not be a page of the arrest report.
Officers completing the Disclosure Statement shall not alter or modify the form in any way.
Supervisor’s Responsibility. Supervisors shall ensure that a City Attorney Disclosure Statement is signed and attached (not stapled) to all arrest reports, and that the Disclosure Statement has not been altered or modified in any way.
Detectives’ Responsibility. When detectives receive a felony arrest report, they shall keep the Disclosure Statement in the Detective's Case Envelope, Form 15.15.00, or other appropriate case envelope.
Note: The City Attorney Disclosure Statement shall not be included in reports presented to the District Attorney for felony filings.
If the arrest is for a felony, but at the time of filing the District Attorney refers the case to the City Attorney or the case is otherwise reduced to misdemeanor status, the detective shall remove the Disclosure Statement from the case envelope and submit it with the arrest report to the City Attorney for filing.
203.15 COMBINED REPORTING. An employee conducting a preliminary investigation may combine the following reports, as appropriate:
Exceptions: A Combined Evidence and Investigative Report shall not be used when:
Note: In this case, a separate Property Report shall be completed in its entirety. The original DR number shall be used, and the items shall be numbered starting with the next sequential item number.
Note: One plate, or set of plates, may be reported using the combined procedure. Each additional plate, or set of plates, requires a separate report with a separate DR number. (Manual Section 5/040.56)
203.20 INVESTIGATION BY FIELD UNITS. Field units assigned to calls or discovering incidents requiring reports, except as prescribed in Manual Section 4/203.30, are responsible for the preliminary investigation and the preparation of all necessary reports. The preliminary investigation must include, whenever applicable, canvassing the area for additional witnesses. Additionally, the canvassing efforts and results must be documented under the “Canvassing” heading in the narrative of the report. In those instances where concerned investigating officers or specialized units respond to the scene and desire to conduct the preliminary investigation, they will notify the assigned unit that they are taking over at that time and will prepare all necessary reports. The unit thus relieved will then:
Note: Dead‑body calls (except traffic) must be handled as prescribed in Manual Sections 4/238.40 and 4/238.83. Abortion investigation‑calls must be handled as prescribed in Manual Section 4/212.12.
203.21 INVESTIGATIVE ACTIONS
Sworn Personnel Responsibilities. Sworn personnel making separate significant contributions to an investigation (other than primary officer) shall:
Note: If two partner officers are involved in a situation in which their individual actions / observations that are indistinguishable (e.g., same time, place, etc.), a single form is appropriate. If additional space is needed, a Continuation Sheet, Form 15.09.00, shall be used.Exception: If the officer is not responsible for any significant portion of the investigation (i.e., the officer stood a perimeter guard post), no officer statement is needed. The at-scene supervisor shall have the final decision as to whether a responding officer, regardless of division of assignment, shall complete an Investigative Action / Statement Form.
Primary / Arresting Officer’s Responsibilities. When documenting the statement of an officer's actions/ observations, it is not necessary to re-write everything contained within the statement. Any information elemental to the crime and/or arrest shall be briefly paraphrased with a reference to the statement where the detailed information can be found. The officer completing the report shall ensure that all Investigative Action/Statement Forms are included with and numbered as a page of the original report.
Example: Officer Smith observed the handgun in the suspect's waistband (See statement of Officer Smith,
page no. 3).
Officers are reminded that, at the time of arrest, arresting officers must have specific knowledge of all elements of the crime for which the suspect has been arrested. Officers should be able to articulate that knowledge, including how and when it was obtained, and shall document it within the report narrative.
Note: Investigative Action/Statement Forms completed after distribution of the initial investigative report shall be attached to a Follow-Up Report, Form 03.14.00, and submitted to the concerned Records personnel for distribution to Records and Identification Division.
Exception: Debriefing of suspects for intelligence purposes (not related to the investigation) shall be documented on a separate Investigative Action/ Statement Form, Form 03.11.20. The debriefing statement shall be forwarded to the concerned investigative division and shall not be included as a page of the original report.
203.22 CASE SCREENING FACTORS. An employee conducting a preliminary investigation of an incident reportable on an Investigative Report, Form 03.01.00, shall check the applicable boxes under the Case Screening Factor Section of the report. If all of the factors are present (all of the boxes are checked), "Short‑Form" reporting applies.
A Short-Form Investigative Report may be taken when all of the following conditions exist:
If any of these conditions are not present, the Investigative Report shall be completed in its entirety.
203.23 STATEMENT DOCUMENTATION. When documenting statements, either within the narrative of the associated report, on the Investigative Action/Statement Form, Form 03.11.20, or CHP Form 556 Supplemental Report, officers shall adhere to the following guidelines:Verbatim Statements. Verbatim statements shall be written in the first person and should resemble the wording of the interviewed individual as closely as possible.
Paraphrased Statements. Paraphrased statements shall be written in the third person. The interviewing officer may specifically quote words or phrases within a paraphrased statement by enclosing the words or phrases with quotation marks.Additional Information. Information not included elsewhere on the form should follow the statement narrative if not already covered in other areas of the report. This information may include, but not be limited to: LA, MAIN, CII Nos. (rap sheets may be attached), description of interviewee's vehicle, gang affiliation, the interviewee's connection with the case, etc. If additional space is needed, a Continuation Sheet, Form 15.09.00, shall be used.
Signature of Person Providing Statement. Investigating officers should, when appropriate, have the person(non-Departmental personnel) providing a statement sign and date the interview statement. The following notation shall be included at the end of each statement prior to the signature:
"I have read my entire statement and to the best of my knowledge it is correct. I made this statement freely and voluntarily."
The officer shall have the person providing a statement initial before and after any corrections made to the text of the statement and at the end of the last sentence on each page used to record the statement.
203.25 REPORTING INCIDENTS MOTIVATED BY HATRED OR PREJUDICE.
Hate Crime-Defined. A hate crime is any criminal act or attempted criminal act directed against a person(s), public agency or private institution based on the victim’s actual or perceived race, nationality, religion, sexual orientation, disability, gender or because the agency or institution is identified or associated with a person or group of an identifiable race, nationality, religion, sexual orientation, disability or gender. A hate crime includes an act which results in injury, however slight; a verbal threat of violence which apparently can be carried out; an act which results in property damage; and, property damage or other criminal act(s) directed against a public or private agency.
Hatred Incident-Defined. A hatred incident is any non-criminal act including words directed against a person(s) based on that person’s actual or perceived race, nationality, religion, sexual orientation, disability or gender. Hatred incidents include, but are not limited to, epithets, distribution of hate material in public places, posting of hate material that does not result in property damage, and the display of offensive material on one’s own property.
Employee's Responsibilities. A Department employee who becomes aware of a crime or incident motivated by hatred or prejudice shall:
Investigation by Field Units. Field units assigned to calls or discovering crimes or incidents motivated by hatred or prejudice shall:
If the circumstances of an incident do not provide the corpus delicti of a specific crime, a short form IR shall be completed and titled "Hatred Incident." In cases where there is no specific crime, do not list persons possibly responsible for the incident as suspects. Such persons shall be listed in the "Involved Persons" section of the IR.
Watch Commander’s Responsibilities. Upon notification that a crime or incident motivated by hatred or prejudice has occurred, the Watch Commander shall:
Records Unit’s Responsibilities. Upon receipt of a crime or incident motivated by a hatred or prejudice report, records unit personnel shall:
Area Hate Crime Coordinator’s Responsibilities. The Commanding Officer, Area Detective Division, is the Hate Crime Coordinator for his or her command and shall:
Detective's Responsibilities. A detective assigned to investigate a crime or incident motivated by hatred or prejudice shall:
Area Commanding Officer's Responsibilities. The Area commanding officer shall:
Bureau Commanding Officer’s Responsibilities. The bureau commanding officer shall:
Police Sciences and Training Bureau Responsibilities. Police Sciences and Training Bureau is responsible for providing Department personnel with training pertaining to the proper handling of crimes or incidents motivated by hatred or prejudice.
203.30 REPORT UNITS. Report units shall be requested and dispatched when practical:
Radio units shall not request a report unit to complete the appropriate report when:
203.33 NOTIFICATION TO VICTIMS OF CRIMINAL ACTIVITY.
Officer’s Responsibility. When officers become aware of a threat or information affecting the safety of a witness or victim who is to testify in a criminal prosecution, they shall immediately:
When the threat or information involves a witness or victim who is to testify in a criminal prosecution for which no I/O is assigned, officers shall immediately:
Note: The identity of the person(s) from whom the information was received shall not be noted on the IR if, in the opinion of the officer, a serious threat to their safety could ensue. The identity of the person(s) providing the information, and other relevant facts not included on the IR shall be documented on an Employee's Report, Form 15.07.00, stamped "Confidential" and forwarded with the IR. This does not preclude officers from disclosing to their commanding officer the identities of informants from whom the officers have received information, in accordance with Department Manual Section 4/733.10.
Investigating Officer’s Responsibilities. When investigating officers become aware of a threat, or information relating to the safety of a witness or victim who is to testify in a criminal prosecution, they shall immediately:
Note: The witness or victim shall not be advised of his/her eligibility for the program. The Bureau of Investigative Services, Los Angeles County District Attorney's Office, determines eligibility. If the witness or victim does not meet the eligibility requirements set forth by the Bureau of Investigative Services, the I/O shall contact the Department's CAL WRAP Coordinator(Assistant Commanding Officer, Chief of Detectives) for advice and assistance.
Watch Commander’s Responsibility. When an Area watch commander is advised of threats or information relating to the safety of a witness or victim who is to testify in a criminal prosecution, he/she shall immediately:
203.34 MARSYS LAW.
Officers Responsibilities.Officers who complete an Investigative Report (IR) shall ensure the victim(s) or person reporting receives the person reporting's copy and the third page with the Marsy's Rights Card in English and Spanish.
Note: If officers complete any crime report that is not documented on an IR (e.g., Stolen Vehicle Report, CHP Form 180; combined crime/arrest report; etc.), officers shall provide a Marsy's Law Card.
If officers complete any crime report telephonically, they shall mail, fax, or e-mail as an attachment, a Marsy's Rights Card to the victim.
Officers shall document whether a Marsy's Rights Card was provided to the victim(s) or person reporting at the time of the report, or whether it was mailed, faxed, or e-mailed to the victim. The information shall be documented by either checking the appropriate box on the face sheet of the IR or Arrest Report, or documenting it in the “Additional” heading of any crime report.
Watch Commander's Responsibility. When reviewing IRs, Arrest Reports, or any crime reports, watch commanders shall ensure that the officer(s) document whether a Marsy's Rights Card was provided to the victim(s) or person reporting and that they check the appropriate box on the IR or Arrest Report face sheet, or in the “Additional” heading of the IR, Arrest Report, or any crime report. If a Marsy's Rights Card was not provided to the victim(s), the watch commander shall ensure one is provided, mailed, e-mailed or faxed and check the appropriate box on the face sheet of the IR or Arrest Report, or document it in the “Additional” heading of any crime report.
Area and Specialized Detective's Responsibility. Area and specialized detectives shall verify that if a Marsy's Rights Card was not provided to the victim(s)or person reporting during the initial contact, one is provided to them during the follow-up investigation and documented on the Follow-Up Investigation Report, Form 03.14.00.
Commanding Officer's Responsibility. Commanding officers shall ensure that patrol, detective, or administrative personnel provide Marsy's Rights Cards to all crime victimsor persons reporting.
203.35 NOTIFICATION TO VICTIMS OF VIOLENT CRIMES. When a person is a victim of a violent crime (1), the report officer shall:
Note: Department employees providing indemnification information to victims or their families shall only inform them of the program's existence and refer them to the appropriate agencies. Employees shall not advise victims regarding their eligibility for the program.
Note: When the notification is not made, the reasons shall be included in the narrative of the report with any information which may aid an investigating officer in making this notification.
When a crime or traffic report indicates that the indemnification notification has not been made, the investigating officer shall:
[(1)The term "Crime of Violence" shall mean any crime committed by the use of force or fear OR any death or injury resulting from the operation of a motor vehicle, aircraft or water craft when such death or injury is:
203.36 DOMESTIC VIOLENCE/VICTIM INFORMATION NOTIFICATION EVERYDAY (DVV) PAMPHLET.
Officer’s Responsibility. Officers shall issue a DVV pamphlet to victims of violent crimes and all victims of domestic violence.
When an arrest is made for a violent or domestic violence crime, the arresting officer(s) shall advise the victim of the following:
Exception: If an arrestee is released without booking, the arresting officer shall notify the victim of the release immediately.
Watch Commander’s Responsibility.
Report Narratives. When reviewing violent crime-related arrest reports and/or domestic violence reports, watch commanders shall ensure that the arresting/reporting officer(s) documents that a DVV pamphlet was provided to the victim, under the heading of “Additional Information” or indicated by marking the appropriate check box (e.g., Domestic Violence Supplemental Report).
Release from Custody. When an arrestee is eligible for release from custody, either by bail, bond, citation, 825 PC, 849(b)(1) PC, or a Notice to Appear/Release from Custody, the watch commander shall ensure the arrestee’s status is processed electronically through the AJIS prior to the arrestee’s physical release.
Release Prior to Booking. When an arrestee of a violent crime is released without booking, the watch commander shall ensure the arresting officer(s) notifies the victim immediately.
Assistant Commanding Officer, Administrative Services Bureau’s (ASB), Responsibility. The Assistant Commanding Officer, ASB, shall ensure that when any jail facility detention officer prepares a release from custody, whether it be via bail, bond, citation, 825 PC, 849(b)(1) PC, or a Notice to Appear/Release from Custody, the arrestee’s release is processed electronically through AJIS, prior to the arrestee’s physical release.
203.37 REQUESTING A SIGN LANGUAGE INTERPRETER. When coming in contact with a deaf or hard of hearing person, Department employees are required to provide effective communication. The length, importance, and complexity of the communication must be considered in determining how to achieve effective communication in a given situation. Use of pen and paper or gestures may suffice in establishing communication. When pen and paper or gestures is not effective, employees should request a professional Sign Language Interpreter (SLI). The City has contracted with an outside provider to furnish qualified professional SLIs who will usually respond within 45 minutes of a request.
Minor Incident. An employee coming into contact with a deaf or hard of hearing person when the contact is of a minor nature (e.g., traffic stop, completion of a basic crime report, etc.) should attempt to communicate effectively with the deaf or hard of hearing person by using a pen or paper, gestures, or by requesting a SLI via Communications Division.
Note: Generally, family members or friends of the deaf or hard of hearing person should not be used as an interpreter except in incidents that present a clear and immediate threat to the employee or public safety.
Serious/Complex Incident. An employee investigating a serious incident (e.g., a complex investigation, investigation requiring Miranda admonition, test measuring alcohol consumption, arrest, etc.) involving a deaf or hard of hearing person should request a professional SLI via Communications Division to ensure effective communication.
Note: An SLI is not needed to effect an arrest. However, if an SLI is determined to be necessary to communicate effectively, a professional SLI shall be requested to the scene, or to a follow-up location (e.g., police station, Custody Services Division).
Mandatory Use. Regardless of the complexity of the incident, officers shall request a professional SLI via Communications Division when one of the following conditions exist:
Scheduled Events. For scheduled events, employees may request a professional SLI via the City’s Department on Disability, 72 hours prior to the event.
Sign Language Interpreter Response/Arrest Advisement. Anytime an employee requests a professional SLI, the requesting employee should complete and issue the Deaf/Hard of Hearing Communication Card advising the deaf or hard of hearing person that an SLI is responding to assist with communication.
When an officer arrests a deaf or hard of hearing person, and the arresting officer requests a professional SLI, the officer should complete and issue the Deaf/Hard of Hearing Communication Card advising the deaf or hard of hearing person that they are under arrest and being transported, and that an SLI has been requested.
Employees shall document the issuance of the Deaf/Hard of Hearing Card on their Daily Field Activities Report, Form 15.52.00 or equivalent, and any related report(s).
Communication Division’s Responsibility. Upon receiving a request for a sign language communicator, Communications Division personnel shall notify a Department contracted SLI.
Professional SLI Requested. Upon receiving a request for a professional SLI, Communications Division shall contact the outside provider, who will cause a qualified professional SLI to respond to the location designated by the requesting employee.
203.38 HUMAN SERVICES REFERRAL. The Information and Referral Federation of Los Angeles County (INFO LINE) is an independent, nonprofit corporation that provides a one‑source referral for persons in need of human services. These services include food, shelter, counseling, hotlines and health services. Info Line does not provide these services directly. It is a telephone bank staffed on a 24-hour basis by personnel familiar with the capabilities of private, governmental, and charitable agencies within Los Angeles County.
Employees coming in contact with persons in need of human services information shall:
In addition, employees shall provide persons in need of human services with the telephone numbers to the INFO LINE.
Note: Employees who come into contact with a homeless person seeking shelter, who is suspected of being mentally ill, shall contact the Mental Evaluation Unit, Detective Support and Vice Division, for advice (Manual Section 4/260.20).
Cold Weather Emergency Shelter Notifications. During the activation of cold weather emergency shelters Communications Division shall:
203.40 SUBMITTING REPORTS FOR APPROVAL. An officer who completes any of the following reports shall submit the report to a supervisor for approval, as soon as practicable:
A Investigative Report of a robbery or rape, Form 03.01.00, shall be delivered without delay to the approving supervisor (Manual Section 4/262.90).
An officer completing a Vehicle Report, CHP Form 180, shall immediately obtain a DR number and shall submit the report for approval at the end of watch or on the next routine trip to the station (Manual Section 4/220.40).
Field Interview Reports and Field Data Reports shall be completed and turned in at the end of watch with the Daily Field Activities Report. Officers who do not complete a Daily Field Activities Report shall submit Field Interview Reports and Field Data Reports to a supervisor designated by their commanding officer.
Gang Member Arrests. An officer submitting a report to a supervisor for approval, which involves the arrest of "verified" gang members, shall ensure that the face sheet of each report (i.e., Arrest, Follow‑up, 5.10's, Property, etc.) is stamped "GANG MEMBER ARREST" in red ink.
Note: An arrestee is a verified gang member when the arrestee is listed in Department gang files. Verification shall be obtained through the respective bureau's Special Enforcement Unit office. During off hours, verification can be obtained through Gang and Narcotics Division (GND).
The stamp may also be used on reports when the arrestee has been approved for inclusion into the gang file, but has not been added to the file at the time of inquiry.
Note: Replacement stamps may be reordered through Supply Section, Fiscal Operations Division, using the Requisition Form, Form 15.11.00.
Narcotics Arrests. Officers completing narcotics related reports (e.g., Arrest Reports, Evidence Reports, Investigative Reports) shall write in the left margin of the first page, “distribute one copy to Area NED” on the report.
Area Records Unit’s Responsibility. Area record units shall distribute copies of narcotics related reports as follows:
203.50 IDENTIFICATION OF SUSPECTS IN THE FIELD. A suspect may be transported to a victim or witness for the purpose of identification when:
An officer who intends to conduct a field confrontation shall inform the victim or witness that:
203.60 ALARM NOTIFICATION.
VERIFIED BURGLAR ALARM - DEFINED. A verified burglar alarm is an alarm activation where an unauthorized entry or attempted unauthorized entry upon the premises, building, or structure protected by the system, has been independently verified. Verification shall be accomplished by a confirmation by the alarm system user or other person at or near the scene of the activation, a private guard responder or alarm company operator. Verification must be based on a physical observation or inspection of the premises, or by remote visual inspection of the premises.
Note: An open door, broken window, or other activity consistent with a burglary is considered a verified activation.
Officer’s Responsibility. Officers dispatched to a burglar alarm call must conduct an investigation in accordance with current Department procedures outlined in this Section. If the alarm is false or the officer's investigation determines that the alarm was erroneously reported as a verified alarm or firearms business, the officer must record that information on his/her Daily Field Activities Report, Form 15.52.00, Mobile Digital Terminal and Notice of False Alarm, Form 02.90.00, and inform Communications Division of their findings. The officer must verify that a valid BOPC permit number is on file. The officer must place a check in the applicable box on the Notice of False Alarm when the location does not have a permit. The completed Notice of False Alarm must be issued to the subscriber/owner or other responsible person at the location.
Note: Officers can obtain the BOPC permit number via the Mobile Data Terminal (MDT), listed under the Incident's Comments.
Officers not required to maintain a DFAR must record the name of the person to whom the completed Form 02.90.00 was issued in the Radio Call Incident Comments by using their Mobile Data Terminal (MDT) or through the Radio-Telephone Operator (RTO).
Closed Business or Unoccupied Residence. When an Officer has responded to a false alarm at a closed business or unoccupied residence, the officer must verify that a valid BOPC permit number is on file, and leave the Notice of False Alarm at the premises. The notification must be left in such a manner that it is conspicuous to the subscriber/owner, but concealed from passersby. The officer must record on the DFAR that a completed Notice of False Alarm was left at the scene.
Note: Officers not required to maintain a DFAR must record the issuance of Form 02.90.00 in the Radio Call Incident Comments by using their MDT or through the RTO.
203.70 BOARD-UP PROCEDURE - COMMERCIAL LOCATIONS. The board-up procedure applies only to a commercial location when an officer finds the location unoccupied and unsecured.
Officer’s Responsibility. When an officer finds a commercial location unoccupied and unsecured, the officer shall attempt to contact a responsible party (R/P) to assume responsibility for safeguarding the premises. If the officer is unable to locate an R/P’s telephone number on or within the premises or from an alarm company, City Business Tax Registration Certificate, the watch commander’s office, or some other available resource, the officer shall request that Communications Division attempt to obtain an emergency telephone number from the Fire Department. The officer shall maintain a record of these efforts, usually in the officer’s Field Officer’s Notebook.
After an hour of attempting to contact an R/P or if an R/P is contacted but cannot respond within an hour, the officer shall contact a supervisor to determine if a board-up vendor should be requested. With supervisor approval, the officer shall:
Officers SHALL NOT offer board-up service to an R/P who is already at the scene. Officers may refer the R/P to the local telephone book for a board-up company. Officers shall notify the R/P that once an officer makes a request to Communications Division and the vendor begins to respond, the business will be assessed the surcharge imposed by the City, and may be charged some or all of the board-up fees, even if the R/P arrives at the scene prior to the vendor and cancels the vendor’s response.
Officers shall remain at the scene until the board-up service has secured the location.
Supervisor’s Responsibility. A supervisor shall respond to the location where a board-up service request is being considered to determine if a board-up services should be requested. If the supervisor determines that board-up is appropriate, the supervisor shall approve the request and direct the officer to request board-up response from Communications Division. Additionally, the supervisor shall:
Watch Commander’s Responsibility. Upon receiving the original and Area copy of the Board-Up Report, the watch commander shall:
Note: All Board-Up Reports and attachments shall be maintained in the Area for no less than three years, and shall be submitted to the Board-Up Coordinator within 10 days of request.
203.75 BOARD-UP PROCEDURES – RESIDENTIAL LOCATIONS. The following procedure applies to securing a residential location.
Officer's Responsibility. An officer responding to an incident involving an unsecured residential location shall attempt to locate or telephonically contact an R/P. If attempts to contact an R/P are unsuccessful, or when the R/P is present but unable to secure the location due to exigent circumstances, the officer shall notify a supervisor and be guided by the supervisor's advice.
Supervisor's Responsibility. When notified, a supervisor shall respond to the location and ensure that reasonable attempts have been made to locate the R/P for the residence.
When all options have been exhausted and an R/P is not located, the supervisor shall determine if a unit should remain at the scene or if minor repairs will secure the location. Where an R/P is present and unable to secure the location due to exigent circumstances, the supervisor may, at his or her discretion, opt to direct the officers to make minor repairs to secure the location. When the supervisor opts to direct the officers to make minor repairs, and/or materials or tools are not available at the location, the supervisor should:
203.80 BOARD-UP PROCEDURE - ADMINISTRATIVE APPEAL HEARING. The Board-Up Ordinance allows a business owner or representative to appeal a board-up to determine if the board-up was necessary and/or if the officer(s) adhered to the board-up procedure. The request for appeal must occur within ten calendar days of the board-up service.
Watch Commander’s Responsibility. The Administrative hearing for a board-up service shall be heard by a watch commander from the Area of occurrence. Whenever practical, the hearing should be adjudicated by the watch commander on duty at the time of the incident; however, the hearing shall not be held by the supervisor who approved the board-up. The watch commander conducting the hearing shall:
If an appeal is successful, the appellant does not need to pay the board-up fee. Commission Investigation Division will notify the City Clerk’s Office. A successful appeal results in a waiver of the board-up cost for the business requiring the City to pay the cost.
Note: Any issue regarding the proper identity of the person billed (owner, landlord, tenant, etc.) shall be referred to CID.
Commanding Officer’s Responsibility. When the Area commanding officer receives a board-up appeal report, the commanding officer shall review the report for completeness and forward the original report to CID. The Area shall retain a copy of the appeal report in its files.
204. CASES INVOLVING ANIMALS.
204.20 DEAD ANIMALS. When dead animals are found in the street, the Dead Animal Dispatcher of the nearest section of the Refuse Collection Division, Department of Public Works, shall be notified. Field units may make such notification by radio to the communications control operator.
204.40 ANIMAL BITES. When a fowl or an animal (except reptiles) bites a person, a telephonic report shall be made to the Rabies Control Division, County Health Department. If the office is closed, the emergency operator at the Hall of Justice will connect the officer with the proper person to be notified, who shall be given the following information:
204.60 SICK OR INJURED ANIMALS. When a sick or an injured animal is found on the street, the nearest shelter of the Department of Animal Services shall be notified immediately. Units in the field may make this notification by means of radio to the communications control operator.
204.65 RESPONSIBILITY OF THEANIMAL CRUELTY TASK FORCE. Detective Support and Vice Division (DSVD), Animal Cruelty Task Force (ACTF) is comprised of personnel from the Los Angeles Police Department (LAPD) and the Los Angeles Animal Services (LAAS) Department. The ACTF works with the Office of the City Attorney and the Office of the Los Angeles County District Attorney to prsecute animal cruelty crimes.
The ACTF may assist or handle an investigation, or arrest, when requested by first responders who are conducting an animal cruelty investigation. The ACTF shall provide investigative advice and support when animal cruelty is associated with other crimes, including aggravated assaults.
The ACTF is responsible for the investigation of the following crimes:
The LAAS has investigative responsibility for handling most animal neglect, animal cruelty and hoarding cases. The LAAS also has the authority and responsibility for the collection of animal evidence and the sole authority to approve medical treatment for animals, per Penal Code Section 597.1.
Note: The evidence chain of custody applies to animal evidence; therefore, animal evidence dead or alive, shall not be left unattended.Animal Cruelty - Defined. Animal cruelty is defined as any malicious and intentional maiming, mutilating, torturing, or wounding of a living animal or malicious killing of an animal.
Officer’s Responsibilities. During business hours, officers shall contact the ACTF when they respond to an incident where animal cruelty is observed, suspected, or confirmed. The ACTF shall provide investigative assistance and booking advice. During off-hours, officers shall contact the ACTF and/or LAAS via Real Time Analysis and Critical Response (RACR) Division.
Officers shall have the following responsibilities:
When officers make an arrest for cruelty to animals or animal sacrifice, they shall:
Area Records Unit’s Responsibilities. When receiving a crime report or a Combined Crime and Arrest Report titled "Animal Cruelty," "Animal Neglect," "Bestiality," "Cockfighting," "Dogfighting," or "Animal Sacrifice," Area Records Unit personnel shall:
204.70 LOST ANIMALS. A person requesting that a report be taken of a lost animal shall be referred to the nearest City animal shelter.
204.75 FOUND ANIMALS. An officer receiving information regarding a found and/or abandoned animal shall, without delay, notify the Los Angeles Animal Services (LAAS) to take possession of the animal. Officers shall not maintain or assume ownership of a found and/or abandoned animal, nor shall they solicit or otherwise compel the owner and/or custodian to surrender their legal property rights to the LAPD.
An officer shall not request/cause any rescue group and/or any private party to assume care and control of a found animal. The LAAS has sole responsibility and authority to accept and assume care and control of a found and/or abandoned animal and must be contacted in those incidents.
Found and/or abandoned animals shall be treated as found property and released into the custody of LAAS, which has primary responsibility to take custody of the animal, locate the legal owner and seek the relinquishment of ownership, if appropriate. Many animals are micro-chipped with the legal owner's contact information and the LAAS has the equipment to obtain that information from the microchips. Under no circumstances shall an officer maintain personal custody of a found animal beyond the time needed for LAAS response.
204.80 ANIMAL SHOOTINGS. Under certain circumstances officers are authorized to use a firearm to destroy an animal when a local Los Angeles Animal Services representative is not readily available.
Critically Injured Animals. Officers may use a firearm to destroy a critically injured animal when a delay in destroying the animal would be inhumane.
Note: The owner's consent will be obtained prior to destroying a critically injured animal, when practical.
Vicious or Rabid Animal. Officers may use a firearm to destroy a vicious, potentially dangerous, or rabid animal when a delay would expose persons to danger.
Note: Animals suspected of being rabid should not be shot in the head except in an emergency.
Predatory Animals. Provisions for destroying predatory animals attacking people, domestic animals or livestock, under certain circumstances, are outlined in the California Food and Agriculture Code, and the California Fish and Game Code.
Venomous/Poisonous Animals. Officers may use a firearm to destroy venomous or poisonous animals, which pose an immediate danger.
Note: The use of a firearm should be considered only if other methods are impractical (e.g., use of a shovel, hoe or other tool).
Animal Shooting Reporting Requirements. When one of these incidents occurs involving on-duty or off-duty officers, Force Investigation Division (FID) shall conduct an investigation (Department Manual 3/794.10).
Officer's Responsibility. The following reporting procedures must be followed when an on duty or off-duty officer is involved in an animal shooting the employee will shall:
Note: In the case of an animal shooting, if the animal has sustained a non-fatal wound, the owner may be allowed to transport the animal to a veterinarian of their choice. If the owner cannot be located, the Los Angeles Animal Services should be contacted for advice, or if outside the City, contact the local law enforcement agency for advice. Under no circumstances should an employee transport a wounded animal.
First Responding Supervisor's Responsibility. The first responding supervisor to an animal shooting or non-tactical unintentional discharge of a firearm incident will:
Watch Commander or Officer in Charge Responsibility. When a watch commander or officer in charge becomes aware that an animal shooting has occurred, the watch commander/OIC, shall: